How can When I Work help me reduce overtime?

You can avoid scheduling workers for overtime with alerts. If something changes during the week and an employee is about to go over and work overtime hours, you’ll get a notification, so you can make changes quickly and save.

Can When I Work help me track and adjust my labor costs?

You can integrate your point-of-sale software to use sales data to build your labor forecast right within the schedule. So as you create the work schedule, you’ll be able to build shift coverage that manages customer demand while staying within your labor budget. You’ll know you have the right amount of people on shift, and if anything changes, you can adjust quickly to minimize overtime costs.

How much time can I save with When I Work overtime tracking?

You can save up to 15 hours building the schedule each week. You can schedule eight times faster while you save up to 20% on labor costs.

What sets When I Work apart from other overtime tracking software?

When I Work is designed for hourly workplaces, so it fits your business perfectly. Plus, it scales as you grow, allowing you to just add users as you need them, keeping costs down.

How can I get started with When I Work?

Sign up for your free trial and you could be building and publishing your schedule today! There’s nothing to lose, and no credit card required, so give it a try now.

OVERTIME TRACKING SOFTWARE

Control overtime before it controls your budget

Get alerts as you build the schedule so you don’t start the week with overtime. Plus, you’ll get notifications if an employee is about to go into overtime hours. You’ll always be one step ahead of overtime costs before they happen. Ready to take back your bottom line from ballooning overtime costs?

Employee Scheduling Hero Image of Employees Trading Shifts

AUTOMATED OVERTIME TRACKING & ALERTS

Get notified when your staff is about to go into overtime

As you build out the work schedule, you’ll get an alert if you’ve scheduled someone for overtime, so you can avoid it in the first place. But, stuff happens throughout the week, too. So you’ll also get notifications when employees are about to go into overtime on actual worked hours. You can make changes quickly to keep your labor costs in check.

LABOR BUDGETING

See your labor budget as you build the schedule

With your labor budget front and center, you can see the actual impact of your schedule as you build it. That means no more out of control labor costs and a big boost to your bottom line, all with software that makes scheduling faster and easier.

OVERTIME TRACKING MADE SIMPLE

Glowing review from Blue Plate Catering

$10K

saved in overtime

10X

time savings on scheduling and time tracking

How Blue Plate Catering uses When I Work to save on overtime

$10K

saved in overtime

10X

time savings on scheduling and time tracking

Managing shift coverage, schedules, and time sheets by hand took Dave Porto almost 20 hours each week.

"When I Work saves me $10K in overtime costs annually."

– Dave Porto , Co-owner, Blue Plate Catering

After implementing When I Work, Dave reduced his time spent scheduling and preparing timesheets from 15-20 hours to just 20 minutes a week. Plus, now he can better manage his labor costs. His employees love using the app, too, and they’ve become more accountable and empowered.

Products Used

Scheduling

Take control of your labor costs so they don’t control you

SEE HOW WHEN I WORK HELPS YOU MANAGE OVERTIME

time saved scheduling

20%

decrease in labor costs

reduction in no-shows

ACCURATE LABOR FORECASTING

Plan shifts according to demand

Make sure you always have the right number of people working for the amount of customer demand you expect. Use your sales data to predict demand and build the schedule accordingly. With the right coverage, you’ll have happier employees and happier customers, boosting the reputation of your business.

Read reviews for our overtime tracking solution

Find out why When I Work is rated 4.5 stars on Capterra. Businesses just like yours rely on us every day to make them more successful:

When I Work saves me $200 a week on overtime. It’s easy to run, understand, and implement—helping us streamline the work schedule and coverage for employee call outs.

Israel Ortiz

9Round Bethlehem

When I Work helps our company stay within the allotted budget. It saves us $5,000 in overtime costs and over 20 hours a week scheduling.

Talecia Toney

Fresh Start Facility Services, Inc

It saves time, money, and A LOT of headaches. It pays for itself in the labor cost of figuring time for payroll. Being warned about overtime has helped cut down some of our overtime costs and the attendance has helped streamline payroll time processing.

Richard Merritt

Randolph Security

When I Work saves me $200 a week on overtime. It’s easy to run, understand, and implement—helping us streamline the work schedule and coverage for employee call outs.

Israel Ortiz

9Round Bethlehem