RETAIL EMPLOYEE SCHEDULING SOFTWARE

Simplify your retail staff scheduling

Makes payday a breeze with easy payroll integration.

Control costs with pay rules and schedule integration.

Turn any device into your store’s employee time clock.

Retail scheduling software

Schedule your retail employees with ease

With our retail employee shift scheduling system, you can easily create customized schedules for multiple employees and manage everything from a single location. You can set recurring shifts and allow employees to sign up for OpenShifts as needed. Additionally, you can get live updates on shift check-ins and completion, with GPS location stamps, notes, and the ability to attach media files.

Retail employee time clock and timesheets

Retail employee time tracking has never been easier

Our retail employee timesheets and time clock system is designed to help you easily track employee work hours and streamline payroll. It's customizable to fit the needs of your retail stores and is very user-friendly, allowing employees to clock in with just a few clicks and managers to quickly export timesheets with a single click.

Retail team messaging

Team chat app for a connected retail workplace

Effective communication between managers and employees is essential for the smooth operation of any retail store. When I Work helps to ensure that everyone is on the same page, no matter where they are located, by providing a simple and convenient platform for messaging. You can eliminate confusion and keep your team working together effectively.

RAVE REVIEWS FOR OUR SHIFT PLANNER APP

Reliable shift planning. Hassle-free timesheet auditing.

Digital timesheets, payroll integrations, and labor reporting help you manage your budgets and get back to business. Customers have reported seeing savings as large as:

20%

Decrease in Labor Costs

Time Saved Scheduling

$10k

Saved in Overtime

Employee Scheduling Software for Any Industry

Glowing reviews from our clients in retail

250

No. of Employees

Hours Saved Per Week

50%

Time Saved Scheduling

How Schuler Shoes cut their scheduling time in half

250

No. of Employees

Hours Saved Per Week

50%

Time Saved Scheduling

Schuler Shoes is a 100-year-old family-run shoe business that improves lives, one person, one pair, and one neighborhood at a time.

"When I Work allows the schedule to come to life and makes scheduling fun."

– Jim Dament , General Manager

Jim Dament is the General Manager at Schuler Shoes. Schuler Shoes is a leading shoe retailer in Minnesota with 9 locations and over 250 employees. Prior to using When I Work each of the 12 scheduling managers was spending 15-20 hours a week creating the schedule through Excel Spreadsheets. With a growing business, Jim knew he needed a better way to forecast labor needs and schedule further in advance. After implementing When I Work his managers have been able to cut their scheduling time in half. With the time they gained back, they have been able to focus on planning and hiring. The Assistant General Manager now is enjoying the scheduling process, “When I Work allows the schedule to come to life and makes scheduling fun.

Products Used

Scheduling
Attendance

No. of Employees

Hours Saved Per Week

Grocery store discovers scheduling app that saves hours and empowers employees

No. of Employees

Hours Saved Per Week

"We first heard of When I Work from a neighboring retail business and decided to start a free 30-day trial to see if it could help Tersteeg’s Grocery Store. We were able to quickly see time-savings of over 8 hours every week. Our Management team also spends less time trying to find replacements because employees can easily trade shifts from the mobile app."

– BJ Tersteeg , Store Manager

Tersteeg’s Grocery Store was first opened in 1936 by Ed and Garnette Tersteeg. Since then, Tersteeg’s has remodeled and grown into a multi-generational family business housing a gas station, fresh bakery, deli, and produce. Prior to When I Work, Tersteeg’s used Excel to create the schedule. With a large volume of part-time sta with changing availability preferences, Managers spent a lot of time sorting and tracking employee requests. If a scheduling change was requested at the last minute, managers spent valuable time o the floor to find a replacement. We first heard of When I Work from a neighboring retail business and decided to start a free 30-day trial to see if it could help Tersteeg’s Grocery Store. We were able to quickly see time-savings of over 8 hours every week. Our Management team also spends less time trying to find replacements because employees can easily trade shifts from the mobile app.” Tersteeg’s started a free trial with When I Work based on the recommendation of a neighboring retail business. With an easy-to-use mobile app, employees adopted the new scheduling method in less than a week. Employees also felt empowered to find their own shi replacements by filing a swap/drop request which reduced the workload for managers. As for training new team members, managers also enjoyed the When I Work registration email which provides all the items a new sta member needs to use the app successfully. For the Tersteeg team, When I Work has simplified the internal communication process to help managers save time and improve accountability. Now, they can continue to focus on expanding their family legacy!

Products Used

Scheudling
Team Messaging

No. of Employees

Hours Saved Per Week

75%

Reduction in Time Spent Scheduling

"Saved time & timesheet errors by auto-deducting unpaid breaks"

No. of Employees

Hours Saved Per Week

75%

Reduction in Time Spent Scheduling

Turney’s Ace is a family-owned hardware store in Chesterland, OH. Doug Levin, the general manager, started using When I Work for all 30 employees three years ago. Previously, Doug and the store manager were using manual processes for scheduling and time tracking.

"The Auto-Deduct feature automatically deducts breaks we add to the shifts we schedule. Our office manager used to manually remove these breaks before processing payroll. Having unpaid breaks automatically removed has really saved us time and reduced errors in our timesheets. "

– Doug Levin , General Manager

The manual time tracking process was taking the office manager 4 hours per week to prepare timesheets for payroll. Aer implementing When I Work’s Time Tracking & Attendance product, the office manager is now spending less than an hour per week preparing timesheets for payroll. A key contributor to this 3 hour time savings has been When I Work’s Auto-Deduct feature that automatically removes scheduled unpaid breaks from the timesheet. Doug shared the impact Auto-Deduct has had on the business, “The Auto-Deduct feature automatically deducts breaks we add to the shifts we schedule. Our office manager used to manually remove these breaks before processing payroll. Having unpaid breaks automatically removed has really saved us time and reduced errors in our timesheets.".

Products Used

Scheduling
Attendance

Retail Industries We Schedule

Clothing

Wireless Retail

Electronics

Grocery

Hardware / Home Improvement

Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.