NONPROFIT & VOLUNTEER SCHEDULING SOFTWARE
Simplify your nonprofit and volunteer scheduling
Sign up and start scheduling for free now, or check out more of our awesome features below.
Start scheduling and tracking time today.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into a time clock for your volunteers.
Volunteer scheduling software
Schedule your volunteer employees with ease
Streamline your operations and increase efficiency with better volunteer scheduling. Your volunteers will be notified of new shifts and can confirm them, so you know they’ve seen the schedule. Make changes quickly to adjust for callouts and empower your volunteers to manage their schedule with OpenShifts and shift swapping. You can save up to 15 hours a week with better volunteer scheduling and management software.
Volunteer staff time clock and timesheets
Volunteer and non-profit employee time tracking has never been easier
Track attendance, breaks, and time off with ease. The integrated time clock and schedule save time and reduce human error during payroll. Control labor costs with real-time overtime alerts and in-depth reporting.
Volunteer employee team messaging
Team chat app for a connected volunteer workplace
All team communication and collaboration is on one secure platform. Message volunteers and employees one on one, in groups, or all at once. Protect the privacy of your staff with communication that doesn’t require you to share their phone numbers.
Rebecca Baker
Hodges Bend
2015
Employee Scheduling Software
Ridiculously easy to use. Unbelievably fast to set up.
The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.
$10k
Saved in Overtime
20%
Decrease in Labor Costs
8x
Time Saved Scheduling
EMPLOYEE SCHEDULING SOFTWARE FOR ANY INDUSTRY
Glowing reviews from our nonprofit clients
125
No. Of Employees
10
Hours Saved Per Week
4+
Years Using When I Work
Scheduling App Saves Non-Profit Infinite Time on Scheduling
125
No. Of Employees
10
Hours Saved Per Week
4+
Years Using When I Work
Homeless Garden Project is an established non-profit organization providing job training, transitional employment, and support services to individuals in Santa Cruz who are experiencing homelessness.
"The app is definitely worth it. Especially if you have a large number of employees that need to figure out their own schedules."
– Justin Wright , Volunteer Coordinator
Prior to When I Work the Homeless Garden Project had too many volunteers to schedule manually. They needed a system that would allow staff and volunteers to fill in their own schedules. Justin saves 10 hours a week with the app and has peace of mind the shifts are covered.
Products Used
Scheduling
70+
Volunteers
5x
Time Savings Weekly
Volunteer Group Has More Time for Mission after Implementing When I Work
70+
Volunteers
5x
Time Savings Weekly
Prior to When I Work scheduling and communicating was taking her hours each month which kept her from important work like focusing on funding applications.
"I used to spend two or three evenings a month updating the schedule manually plus writing/ responding to individual emails. Now it only takes me 2 hours to create the schedule for the month. "
– Petrina McNeill , Gallery Manager
At the Lake Country Art Gallery Petrina has 3 employees to manage and over 70 volunteers. Prior to When I Work scheduling and communicating was taking her hours each month which kept her from important work like focusing on funding applications. She now has hours back in her schedule and access to accurate data that is required to complete funding applications.
Products Used
- Scheduling
Scalable Work Schedule Maker
Built to scale across single or multiple locations.
When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.
TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL
Processing payroll can be easier and more reliable.
Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated 
by our customers on Capterra.
Free time clock and scheduling Apps
A powerful duo. An integrated time clock and work schedule.
Control Labor Costs
Manage labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and job site.
Simplify Payroll
Streamline your payroll process by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save every pay period.
Labor Budgeting
Manage your labor budget with simple tools. Set percentage targets and see the difference between hours scheduled and hours worked. It’s built right into the schedule to help you keep track.
Prevent Overtime
Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would pus them into overtime. Use reports to see latest trends and quickly adjust the schedule if needed when an employee is approaching overtime hours.
Break Management
Easily manage employee breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.
