NONPROFIT & VOLUNTEER SCHEDULING SOFTWARE

Simplify your nonprofit and volunteer scheduling

Makes payday a breeze with easy payroll integration.

Control costs with pay rules and schedule integration.

Turn any device into a time clock for your volunteers.

Volunteer scheduling software

Schedule your volunteer employees with ease

Streamline your operations and increase efficiency with better volunteer scheduling. Your volunteers will be notified of new shifts and can confirm them, so you know they’ve seen the schedule. Make changes quickly to adjust for callouts and empower your volunteers to manage their schedule with OpenShifts and shift swapping. You can save up to 15 hours a week with better volunteer scheduling and management software.

Volunteer staff time clock and timesheets

Volunteer and non-profit employee time tracking has never been easier

Track attendance, breaks, and time off with ease. The integrated time clock and schedule save time and reduce human error during payroll. Control labor costs with real-time overtime alerts and in-depth reporting.

Volunteer employee team messaging

Team chat app for a connected volunteer workplace

All team communication and collaboration is on one secure platform. Message volunteers and employees one on one, in groups, or all at once. Protect the privacy of your staff with communication that doesn’t require you to share their phone numbers.

Employee Scheduling Software

Ridiculously easy to use. Unbelievably fast to set up.

The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.

$10k

Saved in Overtime

20%

Decrease in Labor Costs

Time Saved Scheduling

EMPLOYEE SCHEDULING SOFTWARE FOR ANY INDUSTRY

Glowing reviews from our nonprofit clients

125

No. Of Employees

Hours Saved Per Week

Years Using When I Work

Scheduling App Saves Non-Profit Infinite Time on Scheduling

125

No. Of Employees

Hours Saved Per Week

Years Using When I Work

Homeless Garden Project is an established non-profit organization providing job training, transitional employment, and support services to individuals in Santa Cruz who are experiencing homelessness.

"The app is definitely worth it. Especially if you have a large number of employees that need to figure out their own schedules."

– Justin Wright , Volunteer Coordinator

Prior to When I Work the Homeless Garden Project had too many volunteers to schedule manually. They needed a system that would allow staff and volunteers to fill in their own schedules. Justin saves 10 hours a week with the app and has peace of mind the shifts are covered.

Products Used

Scheduling

70+

Volunteers

Time Savings Weekly

Volunteer Group Has More Time for Mission after Implementing When I Work

70+

Volunteers

Time Savings Weekly

Prior to When I Work scheduling and communicating was taking her hours each month which kept her from important work like focusing on funding applications.

"I used to spend two or three evenings a month updating the schedule manually plus writing/ responding to individual emails. Now it only takes me 2 hours to create the schedule for the month. "

– Petrina McNeill , Gallery Manager

At the Lake Country Art Gallery Petrina has 3 employees to manage and over 70 volunteers. Prior to When I Work scheduling and communicating was taking her hours each month which kept her from important work like focusing on funding applications. She now has hours back in her schedule and access to accurate data that is required to complete funding applications.

Products Used

Scheduling

Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.