When I Work Pricing
Choose the best plan for your team
Add When I Work Payroll to any plan for $39/month + $6 per active user/month
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Compare Plans By Features
| Scheduling | Essentials | Pro | Premium |
|---|---|---|---|
| Build employee schedules based on your needs. | |||
| Get started in minutes with shift templates. | |||
| Copy shifts and schedules to save time. | |||
| Color code positions and shifts for easy viewing. | |||
| Calculate staff coverage based on sales and labor budget. | |||
| Generate multiple schedules across different locations. | |||
| Create custom templates to save time. | |||
| Schedules shifts multiple weeks out. | |||
| Switch between different time zones with one toggle. |
See how much your time is worth.
Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.
Enter the average rate your
managers earn.
Enter the total number of users that will be using When I Work including managers.
Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.
Have questions? We’ve got answers.
Are there long term contracts?
When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you’ll be billed for the current month, but you won’t be billed again. Change your plan anytime.
Can I change plans at any time?
If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on the gear, and choose “Account & Billing” to see your options.
What are the payment options?
Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.
Terms of service and privacy policy?
Here are our Terms of Service and our Privacy Policy.
How much does When I Work cost?
You can try When I Work through a fully-featured, free 14-day trial. When I Work offers three plans so you can choose what’s best for your workplace. The Essentials plan starts at $2.50 per user, per month, the Pro plan starts at $5.00 per user, per month, and the Premium plan starts at $8.00 per user, per month with optional add ons available for all plans. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.
How do I choose a paid plan?
Start by signing up for a free 14-day trial. Navigate to the Account & Billing page in the app to choose the plan that fits you best.
Over 200,000 happy workplaces worldwide.
You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.
“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”
Kay Pharmacy
“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”
Caring Transitions
“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”
Comfort Dental
