When I Work Pricing

Choose the best plan for your team

Essentials

$4.00 / user

Who uses Essentials?

Businesses with smaller teams that want better productivity and flexibility from a single, easy-to-use employee-focused platform.

What you get in Essentials

  • ShiftOS™
  • Standard Scheduling
  • Advanced Scheduling
  • Time & Attendance
  • On-Demand Pay

Confident shift coverage

Know at a glance who’s seen the schedule with shift confirmations and notifications.

Time clock and schedule integration

Control labor costs and make payroll faster with integrations to your favorite payroll provider.

Team messaging all in one place

Notify your team of changes instantly, in group chats or DMs.

Offer the benefits your team wants

Give employees access to on-demand pay at no cost to you.

Advanced

$6.00 / user

Who uses Advanced?

Workplaces that need a versatile scheduling system with more features and automation.

What you get in Advanced

  • ShiftOS™
  • Standard Scheduling
  • Advanced Scheduling
  • Time & Attendance
  • On-Demand Pay

More powerful scheduling

Give your staff autonomy and get dynamic features that meet your business needs.

Share labor across multiple locations

Use for teams of any size, with any number of locations, to move eligible staff between schedules.

Implement in days, not months, included

Get up and running this week, with no added implementation costs.

High employee adoption and engagement

Give your team a schedule and communication platform they’ll love.

Complete

$8.00 / user

Who uses Complete?

Organizations with more complexity looking for a total system that balances the needs of employees and management.

What you get in Complete

  • ShiftOS™
  • Standard Scheduling
  • Advanced Scheduling
  • Time & Attendance
  • On-Demand Pay

Top-rated tools and experience

Give your team autonomy with flexible scheduling and on-demand pay.

Engage staff with flexible scheduling and time tracking

Get the coverage your business needs while giving employees more control over their schedules.

Control your labor budget with ease

Manage labor costs with scheduling and attendance in one place.

API first and security focused

Create custom integrations and enjoy around-the-clock monitoring.

Compare Plans By Features

ShiftOS™
EssentialsAdvancedComplete
UsersUp to 200UnlimitedUnlimited
AdministratorsUp to 3Up to 3Up to 3
Team Messaging
Availability Management
Time Off Management
Workplace Dashboard
Document Storage
SMS and Push Notifications
Multifactor Authentication (MFA)

See how much your time is worth.

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Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.

$0

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Enter the average rate your
managers earn.

$0

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Enter the total number of users that will be using When I Work including managers.

$0

Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.

Have questions? We’ve got answers.

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Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you’ll be billed for the current month, but you won’t be billed again. Change your plan anytime.

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Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on the gear, and choose “Account & Billing” to see your options.

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What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

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What web browsers work best?

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Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

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How much does When I Work cost?

You can try When I Work through a fully-featured, free 14-day trial. When I Work offers three plans so you can choose what’s best for your workplace. The Essentials plan is $4.00 per user, per month, the Advanced plan is $6.00 per user, per month, and the Complete plan is $8.00 per user, per month. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.

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How do I choose a paid plan?

Start by signing up for a free 14-day trial. Navigate to the Account & Billing page in the app to choose the plan that fits you best.

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Over 200,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

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“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

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“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

customer headshot

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy