When I Work Pricing
Choose the best plan for your team
Essentials
$2.50 / user
Who uses Essentials?
Workplaces that need to save time with an easy-to-use, employee-focused scheduling platform.
What you get in Essentials
Confident shift coverage
Know at-a-glance who’s seen the schedule with shift confirmations and notifications.
Control your labor budget with ease
Manage labor costs with forecasting tools and overtime alerts.
Team messaging and engagement
Increase employee engagement with a user-friendly platform they’ll love.
Pro
$5.00 / user
Who uses Pro?
Workplaces that need to balance employee empowerment with management visibility.
What you get in Pro
Enhanced visibility and role permissions
Give your staff autonomy with dynamic features that make your workplace more efficient.
Custom reporting
Visualize your data easily and identify trends quickly to make decisions for your business.
Share labor across multiple locations
Easily scale across locations by sharing eligible staff between schedules.
Premium
$8.00 / user
Who uses Premium?
Workplaces that need a scalable workforce management platform with more automation.
What you get in Premium
Implement in days, not months, included
Get up and running this week, with no added implementation costs.
API-first and ready for integrations
Create custom integrations and securely interface with your current platforms.
Single sign on capability
Make it easy for your team to access and manage schedules within your current system.
Coming soon: Full-service payroll
A revolutionary new approach to payroll is coming your way, no syncing or importing required.
Compare Plans By Features
| ShiftOS™ | Essentials | Pro | Premium |
|---|---|---|---|
| Users | Unlimited | Unlimited | Unlimited |
| Administrators | Up to 3 | Up to 3 | Up to 3 |
| Team Messaging | |||
| Availability Management | |||
| Time Off Management | |||
| Workplace Dashboard | |||
| Document Storage | |||
| SMS & Push Notifications | |||
| Multifactor Authentication (MFA) |
See how much your time is worth.
Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.
Enter the average rate your
managers earn.
Enter the total number of users that will be using When I Work including managers.
Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.
Have questions? We’ve got answers.
Are there long term contracts?
When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you’ll be billed for the current month, but you won’t be billed again. Change your plan anytime.
Can I change plans at any time?
If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on the gear, and choose “Account & Billing” to see your options.
What are the payment options?
Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.
Terms of service and privacy policy?
Here are our Terms of Service and our Privacy Policy.
How much does When I Work cost?
You can try When I Work through a fully-featured, free 14-day trial. When I Work offers three plans so you can choose what’s best for your workplace. The Essentials plan starts at $2.50 per user, per month, the Pro plan starts at $5.00 per user, per month, and the Premium plan starts at $8.00 per user, per month with optional add ons available for all plans. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.
How do I choose a paid plan?
Start by signing up for a free 14-day trial. Navigate to the Account & Billing page in the app to choose the plan that fits you best.
Over 200,000 happy workplaces worldwide.
You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.
“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”
Kay Pharmacy
“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”
Caring Transitions
“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”
Comfort Dental
