When I Work Pricing

Built to scale,
no matter your size.

Small Business
Up to 100 Employees

$2.00 / User

Schedule employees, track time across multiple locations, and communicate all in one place with premium workforce management tools.

Scheduling & Messaging

ONOFF

Time & Attendance

Confident shift coverage.

Know at-a-glance who’s seen the schedule with shift confirmations.

Time clock and schedule integration.

Control labor costs and make payroll faster with integrations.

Team messaging all in one place.

Notify your team of changes instantly, in group chats or DMs.

Reduce chaos and save time.

Eliminate excuses, boost accountability, and grow your business.

Team Scheduling
Team Member Availability
Team Communication
Remote Job Sites
Schedule Multiple Teams
Overtime Visibility
Auto Scheduling
Task Management
OpenShift Requests
Document Storage
Mobile Clock In with GPS Enforcement
Early Clock In Prevention
Scheduling vs. Actual Labor Cost Reporting
Overtime Alerts
Auto-Deduct Unpaid Breaks
Clock In/Out Reminders
Custom Timesheet Export
Integrations with Gusto, Paychex and More
Labor Reports

Optional Time & Attendance Add-on

Enterprise
100 to 10,000+ Employees

Easily coordinate teams and improve efficiency with a scalable, employee-first workforce management platform for shift-based businesses.

Get everything in Small Business, plus more features designed for large organizations.

Would you like to schedule a demo?

Share labor across multiple locations.

Use for teams of any size, with any number of locations.

Implement in days, not months—included.

Get up and running this week, with no added cost.

High employee adoption and engagement.

Give your team a schedule and communication platform they’ll love.

API first and best-in-class data security.

Create custom integrations and enjoy around-the-clock monitoring.

Learn More About Enterprise Solutions

See how much your time is worth.

Hours Spent Scheduling/Week

Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.

Average Manager Hourly Rate

Enter the average rate your
managers earn.

Number of Users

Enter the total number of users that will be using When I Work including managers.

Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.

Have questions? We’ve got answers.

Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you’ll be billed for the current month, but you won’t be billed again. Change your plan anytime.

Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on your profile picture, choose “Account & Billing” and you’ll see your options.

What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

What web browsers work best?

Chrome, Firefox, Safari, and Edge.

Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

How much does When I Work cost?

When I Work offers a fully featured, free 14-day trial. The Small Business plan starts at $2 per user, per month. For Enterprise pricing, please contact our sales team. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.