What is When I Work and how does it work as a labor forecasting tool?

When I Work is an employee scheduling, time tracking, and team messaging tool. You can use the labor forecasting function to manage labor costs right within the schedule as you’re building it. You’ll be able to see how much you’re spending on labor against how much you predict to make in sales, so you’re able to see how many people you need to cover that shift.

How can the forecasting tools from When I Work improve my business’s efficiency and profitability?

You’ll be able to control labor costs and avoid over- or understaffing, which will increase employee and customer satisfaction.

What other features does When I Work offer?

When I Work has a ton of great features, including Auto-Scheduling, which can help you build the schedule in a single click, OpenShifts, which let you offer flexible scheduling to your employees, and scheduling templates, saving you time each week. And there are many more, including time tracking, team messaging, and even on-demand pay, just to name a few.

How does When I Work help me reduce labor costs?

As you build the schedule, you’ll get alerts if you’ve scheduled someone for overtime, so you can control those costs. Then, as the week goes on, you’ll get notified when an employee is about to enter overtime hours, so you can make changes to avoid that extra expense.

What sets When I Work labor forecasting software apart?

When I Work has labor forecasting tools built right into the schedule, and you can even change the units you forecast, based on your business. Plus, the intuitive interface makes it easy to use for anyone.

How can I get started with When I Work?

Sign up for your free trial of When I Work to get started. There’s no credit card required!

Labor Forecasting Software

Stay ahead of demand and optimize every shift

Get the right balance of shift coverage to manage labor costs and improve customer satisfaction. Sign up today to get real-time insights as you build the work schedule.

Employee Scheduling Hero Image of Employees Trading Shifts

Forecasting Labor Demand

Build the schedule with labor costs in mind

Trying to match up labor forecasting and the employee work schedule is time-consuming and difficult when you do it by hand. Let When I Work take care of it for you. You’ll see an accurate, easy-to-use forecasted labor budget as you assign shifts, keeping your labor costs in check and maximizing your bottom line.

Real-Time Labor Insights

Make the right calls faster

Use the data and insights to make quick decisions that will make your business more successful. Labor forecasting software gives you the information you need to stop ballooning labor costs. You’ll save time and money with better information coming in faster than ever.

Labor Forecasting Software for Any Industry

Glowing review from Event & Media Tech

Scale business 5X

Fill entire shifts in 15-20 minutes

Able to work from multiple locations

How Event & Media Tech use When I Work for labor forecasting

Scale business 5X

Fill entire shifts in 15-20 minutes

Able to work from multiple locations

As an event company, EMT supplies technicians with specialized skills all over the country. So being able to forecast labor needs correctly makes it possible for their business to scale.

"We were able to go from a local, to a regional, to a national company, and we could never have done that without When I Work."

– Jonah Joffe , EMT Onboarding Manager

EMT needed to forecast and manage labor for clients across the country. They were able to go from 1,000 hours booked to 6,000 hours booked, just by switching to When I Work. Plus, with employees all over the U.S., they have a central system that everyone can use. From communication tools to shift details, the entire team appreciates the flexibility and the ability to be responsive to their clients.

Products Used

Scheduling
Attendance
Team Messaging

Never hear “we’re so understaffed” again

Labor Forecasting Software

time saved scheduling

20%

decrease in labor costs

reduction in no-shows

Demand-Based Scheduling

Find the sweet spot in your schedule

Over- and understaffing decrease employee satisfaction and can cause higher turnover. Use demand to determine just the right amount of coverage and you’ll have happier employees, more satisfied customers, and control over your labor costs once and for all.

Decrease Employee Overtime

Stop overtime at the source

Use labor forecasting software from When I Work to manage overtime with ease. You’ll get alerts as you build the schedule and notifications when an employee is about to work overtime hours. You can make quick decisions and lower your overtime costs with a few clicks.

Read reviews for our labor forecasting software

Find out why When I Work is rated 4.5 stars on Capterra. Businesses just like yours rely on us every day to make them more successful:

When I Work has become an indispensable tool for our rapidly growing multisite iLoveKickboxing studios. It's not just about managing schedules and tracking time; it's about boosting our efficiency, saving valuable time, and ultimately, contributing to our bottom line.

Scott Haugen

iLoveKickboxing

Using When I Work prevents us from being in a situation where our service isn't up to standards because we don't have enough people. We've never felt the need to change it.

Shawne Murphy Johnson

BlackStack Brewing

Using When I Work has saved me more than 7 hours per week handling scheduling changes and requests. Now, I’m only spending about 15 minutes per week to build out a schedule.

Tommy Hamilton

Goldfish Swim School

Scott Haugen

iLoveKickboxing