How does Rippling payroll integrate with When I Work?

When I Work makes scheduling and time tracking easy. With integrated Rippling payroll, all approved hours flow directly into payroll with no exporting, importing, or manual entry. That means fewer errors, faster pay runs, and more time back in your day.

Can I manage multi-state payroll and contractors?

Yes. Rippling payroll handles both W-2 employees and 1099 contractors across all 50 states, plus global payments in 185+ countries. Whether your team is local or distributed, you’ll stay compliant and keep everyone paid on time.

How fast can I run payroll with Rippling?

Most customers can run payroll in just 90 seconds. Because scheduling and time tracking live inside When I Work, everything is already set up. No last-minute scrambling or spreadsheets required.

What about taxes and compliance?

Rippling automatically calculates, files, and remits federal, state, and local payroll taxes on your behalf. Plus, built-in compliance features detect and resolve issues before they become costly mistakes so you can trust that your payroll is done right.

What if I only want scheduling now—can I add payroll later?

Absolutely. Many businesses start with When I Work for scheduling and time tracking, then add Rippling payroll once they’re ready. With Rippling as a preferred partner, it’s seamless to expand when you need more, without having to switch systems.

Payroll Integrations Software

Payroll integration that runs as smoothly as your schedule

When I Work makes scheduling fast and easy—and now, with payroll powered by our preferred partner Rippling, you can manage everything in one place, with just a few clicks. Pay employees and contractors with confidence, without the manual entry, double checking, and risk of errors.

Employee Scheduling Hero Image of Employees Trading Shifts

Payroll Integrations Without The Data Entry

Scheduling and payroll, totally in sync

Stop copying hours into clunky payroll systems. With Rippling payroll integrated directly into When I Work, your team’s hours sync seamlessly—no double entry, no mistakes, no missed paydays.

Payroll Accuracy Built Right In

Pay your team right, every time

Payroll errors cost time, money, and trust. Rippling’s payroll engine, powered by employee data, ensures compliance and eliminates mistakes—so you can focus on your business, not fixing paychecks.

EXCLUSIVE OFFER FOR WHEN I WORK CUSTOMERS

Get 6 months free

When I Work customers get everything Rippling has to offer, including payroll, FREE for 6 months.

Scalable Payroll Integrations

From your first employee to your 500th

Whether you’re a small business or growing fast, Rippling is with you every step of the way. Multi-state payroll, global contractor payments, tax filings, and benefits are ready when you are—all while keeping scheduling at the heart of your operations.