Free Employee Scheduling Software

Build the work schedule in minutes. Share and track it—for free!

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Employee Scheduling Software

calendar

Schedule Faster

Create the work schedule in minutes and share with your team.

Explore Scheduling

Employee Time Tracking

time clock

Track Time Easier

Integrate your schedule with the time clock and reduce labor costs.

Explore Attendance

Applicant Tracking Software

now hiring sign

Hire Better

Post jobs, track applicants, and hire better candidates faster.

Explore Hire

Employee Scheduling Software

calendar

Schedule Faster

Create the work schedule in minutes and share with your team.

Explore Scheduling

Staff Scheduling Software

Reduce chaos, costs, and turnover

Employee scheduling and time tracking software for the modern workforce. Desktop and mobile apps give everyone the access they need.

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Dyana Doherty

Mainstream Boutique

2016

Work Scheduling

Work Better. Together.

When I Work is a free employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

2018 category leader award from GetApp2018 most affordable award from Capterra

Mobile Scheduling and Time Clock Apps

Put the back office in your front pocket.

mobile phone

Mobile Scheduling and Time Clock Apps

Put the back office in your front pocket.

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Rebecca Baker

Hodges Bend

2015

Free Scheduling Software

Ridiculously easy to use. Unbelievably fast to set up.

The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.

2018 category leader award from GetApp2018 most affordable award from Capterra

Employee Scheduling Software

Get the right people, in the right place, at the right time.

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two Dangerous Man employees wearing sunglasses in the taproom

"It saves me 8 hours a week. Instead of texting back and forth all day, our employees can use the app to switch shifts up, and all I have to do is approve the swap. Love it." - Dangerous Man, Customer Since 2015

TIME TRACKING SOFTWARE

Control labor costs. Reduce overtime. Streamline payroll.

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Employee Scheduling Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication. Read their stories below.

Read Real Stories from When I Work Customers

Hospitality & Food Service
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The Castle Board Game Cafe

14 Employees

employees of Elephants Deli at the service counter

Elephants Deli

270 Employees

six employees of Blue Plate Catering outside

Blue Plate Catering

70 Employees

two employees at The Castle sitting in front of a board game shelf

The Castle Board Game Cafe

14 Employees

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Loved By Millions Around The Globe

Join more than 150,000 workplaces running on When I Work

When I Work is rated four and a half out of five stars by our customers on  Capterra.

Pretty fantastic time saver

5 out of 5 stars

User friendly...straight forward and customizable all the things you need from a scheduling app.

Villainous J

Google Play icon

Employee Opinion

5 out of 5 stars

As an employee this app works fantastic. The notifications are in real time, the work chat is easy to manage, and the shift alerts are beneficial to my busy schedule. Would recommend for any company!

Jordon Sabo

Apple App Store icon

Best App for Restaurant Scheduling

5 out of 5 stars

All communications, scheduling, swap, requests...all on the same app. You can even see everyone one the shift.

Yodonna

Apple App Store icon

Excellent

5 out of 5 stars

Thank you for creating an excellent app to help manage work schedules! I love that I can offer a shift and the first people to respond automatically take the shift for however many positions I have set up.

WendyJoV

Apple App Store icon

😍 Love it!!

5 out of 5 stars

It really helped me keep track of when I worked and also helped me keep in touch with coworkers.

HikariHellscythe

Apple App Store icon

So Easy So Efficient.

5 out of 5 stars

I have been using When I Work for years now across many different brands and industries. I absolutely love how easy it is to use, how economical and efficient it makes scheduling.

WORKFlows

Apple App Store icon

Amazing

5 out of 5 stars

I want to recommend this to every place I’ll ever work!!!

ReNae

Apple App Store icon

Great Vibe

5 out of 5 stars

It has all the necessities to fuel a good work environment. Everyone at work is connected and not so irrational. I love this app and I recommend it to all of you whose workplace invites the workapp idea.

Vxspy

Apple App Store icon

Convenient and easy

5 out of 5 stars

In my 34 years of working in the service industry and watching technology grow, this is a very convenient and easy way for a team to coordinate.

Michael Hearn

Google Play icon

Unbelievable piece of software

5 out of 5 stars

Unbelievable piece of software that I've been looking for as a manager for years. The UI is glorious across browser and mobile app.

Dean Malkani

Google Play icon

Stress free!

5 out of 5 stars

This app is definitely Stress Free! Coming from downloading calendars and typing in employees names, this is so convenient compared to the old school pen and Calendar!!!

Christina B

Google Play icon

Great for employees

5 out of 5 stars

I’m an employee for a concession stand with varying hours and locations and it works really well to show me both the different locations and the hours for each. Would 100% recommend

Mullac544

Apple App Store icon

Great app not just for scheduling!

5 out of 5 stars

Communication with my staff has been way more efficient and my labor cost is clear to see as I am making the schedule. I recommend this for any business trying to scale, simplify payroll cost and employee scheduling.

Long Island Bro

Apple App Store icon

Modern Scheduling App

5 out of 5 stars

Really modern way to have a schedule, makes communicating with coworkers easier!

Kaley Lariviere

Google Play icon

Love it

5 out of 5 stars

Love it .. it shows when I work my hours and who's on schedule with me. Its quick and convenient .

Elizabeth Rogers

Google Play icon

Easy, convenient

5 out of 5 stars

I have my schedule with me at all time. Able to communicate with my coworkers and swap shifts. Get immediate notification of available shift.

Life nurse

Apple App Store icon

Excellent

5 out of 5 stars

Thank you for creating an excellent app to help manage work schedules! I love that I can offer a shift and the first people to respond automatically take the shift for however many positions I have set up.

WendyJoV

Apple App Store icon

Security and Scalability

API first and best-in-class data security

Regular security audits, 24/7 365 monitoring, and 99.99%+ uptime mean you never have to worry about your data. A robust API for custom integrations to connect your tech stack.

Laptop with When I Work scheduler open and API iconsLaptop with API icons
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