Schedule next week
in minutes. It's free.

Employee Scheduling Software

The easiest way to schedule and communicate with your hourly employees.
Save tons of time and reduce absenteeism. It's free for 30 days.

Employee scheduling software manage hourly workforce with shift planning app

The Benefits of When I Work

Handle Changes
with Ease

Never worry about keeping track of random time-off and shift change requests.

Stop rebuilding schedules by reviewing and approving employee requests in real-time.

Increase Employee

Send employees instant updates so they never have to ask when they work.

Reduce employee no-shows and improve accountability across your team by 25%

Spend More Time
Growing Your Business

Save an average of 8 hours per week on employee scheduling and attendance.

Spend more time working to grow your business and less time fighting fires.

Over 15,000 Happy Customers Worldwide

You're in good company! Nearly half a million people in over 50 countries rely on
When I Work for employee scheduling, time clock and communication.

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

Industries We Serve

  • Restaurants / Cafes / Bars / Coffee Shops
  • Retail
  • Professional Services
  • Entertainment / Seasonal
  • Healthcare / Medical
  • Technology / Software
  • Colleges / Universities / Schools
  • Catering / Events
  • Hotels / Resorts
  • Emergency / Law Enforcement / Security
  • Caregivers / Assisted Living
  • Call Centers / Customer Support
  • Volunteers / Non-Profit
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Mobile Scheduling

Run your business from your pocket with apps for iPhone & Android. Make changes and fill shifts in seconds.

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online schedule maker for mobile scheduling app on iPhone and Android

Approve employee shift trade requests from your mobile phone.

See the entire schedule, or see who's working right now.

Create Open Shift requests on the go so you can always make sure you have enough staff.

Employees get shift notifications so you always know when you work.

Employee Scheduling Software. Reinvented.

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Employee Scheduling Software - screenshot of the shift planning and workforce management staff scheduler for When I Work

Employee Time Clock
For Small Businesses

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Mobile Time Clock

Put the schedule in everyone's pocket.

Schedule and communicate with your employees from your Android or iPhone. Your employees can request shift trades and time off.

Employee Scheduling Made Easy

Most businesses spend an average of 8 hours per week or more on employee scheduling using programs like Excel, or even worse— a pencil and paper. Employee scheduling software can help you build your schedule for the week in as little as 15 minutes. When I Work is an employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

Try It Free for 30 Days

No credit card required.

Start Scheduling Start Scheduling
Setting up work schedule... Setting up employees & positions... Reducing headaches... Saving time and money... Retrieving schedule...

What Industry Best
Describes Your Business?

Restaurants / Hospitality



Professional Services

Seasonal / Entertainment


Let’s get the schedule
set up for your workplace.