Free Excel Template for Employee Scheduling

Get the only Excel template for employee scheduling that lets you easily add employees, add shifts, keep track of overtime and forecast your labor costs so you can stay within your budget. This is the best excel template because it lets you quickly see your staff schedule at a glance and easily make changes to your employee's work schedule.

How to Use Your Excel Employee Schedule Template

Step 1Enter Your Employees

Enter Your Employees

On the purple tab titled Employees, enter employees names, hourly rate, and overtime limit (how many hours an employee can work before overtime kicks in) on each row.

Step 2Create Shifts and Roles

Create Shifts and Roles

On the green tab titled Shifts, enter start and end times for shifts. In the box titled Shift Types, enter the names you have for each kind of shift. (i.e. manager, server, host, team lead etc.)

Step 3Start Scheduling!

Start Scheduling!

Now that you have your employees and shifts entered, simply select an employee from the drop down and select their shifts from drop downs on each day. (To change the week, change the start date at the top of the schedule).

That's it! Now you can quickly schedule your employees as well as keep an eye on total hour and labor costs.

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When I Work is an employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.