Field service scheduling software

Simplify your field employee scheduling process

Sign up and start scheduling your field employees for free now, or check out more of our awesome features below.

Makes payday a breeze with easy payroll integration.

Control costs with pay rules and schedule integration.

Turn any device into your field services team’s employee time clock.

Field service scheduling software

Streamlined field service scheduling

When I Work simplifies the scheduling of field service technicians and engineers for various on-site tasks, maintenance jobs, and client appointments. You can efficiently allocate resources based on skills, availability, and job site locations, ensuring every project is handled promptly and professionally.

Field service communications

Seamless communication for field service teams

Effective communication is vital in the field service industry. Make sure you have an integrated team messaging platform, ensuring technicians, supervisors, and clients are always in sync. You can share project updates, equipment requirements, and client feedback seamlessly, promoting efficient operations and client satisfaction.

Technician availability and preferences

Simplify technician availability

Technicians can input their availability and job preferences directly into the platform. This ensures managers can create schedules that respect individual constraints and specializations, leading to higher job satisfaction and efficiency.


Pay your field service employees with a single click

Now you can run the payroll for your field service technicians whenever you want, without importing timesheets or waiting to close pay periods. Plus, When I Work field service employee payroll software lets you see your real-time labor costs to make sure you're on track with your expenses.

happy customer photo

Martha Rossini Olson

Sweet Martha’s Cookies

Customer since 2012


Get real-time visibility into your labor costs.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:


Decrease in labor costs


Time saved scheduling


Reduction in employee no-shows

Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.


Processing payroll can be easier and more reliable.

Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.

  • Gusto
  • paychex
When I Work

Free time clock and scheduling Apps

A powerful duo. An integrated time clock and work schedule.

actual hours worked graph
When I Work scheduling

Control Labor Costs

Manage your labor costs in real-time with labor distribution reports.

Simplify Payroll

Import your timesheets and seamlessly process payroll.

Labor Budgeting

Use simple labor tools to manage your budget.

Prevent Overtime

Easily manage overtime with alerts and labor reports.

Break Management

Manage employee breaks with the click of a button.

laptop with When I Work scheduling tool open
laptop with When I Work attendance tool open
early clock-in notification
When I Work attendance

Check out our blog for articles about managing field services employees

everything you need to know about self scheduling
See Other Blog Articles