Free Employee Scheduling App
Match shifts with the right people. Plan, fill, and cover shifts instantly.
Save up to 15 hours per week building the schedule.
Empower your employees to be more accountable.
Make your workplace more profitable and efficient.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated by our customers on Capterra.
Mobile Scheduling App
Your team lives on their phones—so should everything they need to be successful at work.
Explore how you and your team can get shift done on-the-go.
Easy to scale
Built to scale across single or multiple locations.
When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.
Confident, cost-effective shift coverage—every time.
Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.
Control labor costs
Get real-time visibility into your labor costs.
Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:
Decrease in labor costs
Time saved scheduling
Reduction in employee no-shows
Free time clock and scheduling Apps
Integrate the work schedule with your time clock and control labor costs.
Control Labor Costs
Labor distribution reports help you manage labor costs in real-time.
Employee scheduling software
Build the work schedule in minutes. Share and track it with your team.
"It has drastically reduced the time it takes to make a schedule or track attendance— I save 14 hours a week now! My employees love it because they can swap and drop shifts easily." - YSU - Mathematics Assistance Center
Staff scheduling software
Make planning, filling, and covering shifts fast and reliable.
Employee Scheduling Software For Any Industry
Built for teams of any size
Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.
Read Real Stories from When I Work Customers
Queensland University of Technology
A complete employee management solution
Hire, schedule, and track attendance—all in one place.
Applicant Tracking Software
Post jobs, track applicants, and hire candidates—fast.Explore Hire
Employee Scheduling Software
Create your work schedule in minutes and share it with your team.
Employee Time Tracking
Integrate your schedule with the time clock and reduce labor costs.Explore Attendance