Employee Scheduling Software

The employee scheduling app that makes shift management easy.

Save up to 15 hours per week scheduling your hourly employees with our top-rated shift scheduling software. Easily manage time off, shift switches, and see team availability right from the app.

Use our intuitive employee scheduling app from any device to build and share the schedule in minutes. Keep everyone organized and informed—and never be short-staffed again! Try it today to see how much it can help your business.

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See how When I Work can change your business for the better, helping you control labor costs, streamline operations, and reduce turnover.


Save up to 15 hours per week building the schedule.

Empower your employees to be more accountable.

Make your workplace more profitable and efficient.

Loved by millions around the globe

1 in 10 employees have used When I Work.

When I Work is rated four and a half out of five stars by our customers on  Capterra.

Mobile Staff Scheduling Software

Your team lives on their phones—so should everything they need to be successful at work.

Explore how you and your staff can get shift done on the go.

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Manage Time Off
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Shoot, my time-off request was denied. At least I’m still smiling.
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I can moderate all time-off requests from my phone in two taps.
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Score! My time-off request was approved. Beach, here I come.
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Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

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Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.

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Martha Rossini Olson

Sweet Martha’s Cookies

Customer since 2012

Control labor costs

Get real-time visibility into your labor costs.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:


Decrease in labor costs


Time saved scheduling


Reduction in employee no-shows

Time clock and scheduling Apps

Integrate the work schedule with your time clock and control labor costs.

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Control Labor Costs

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Manage labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and job site.

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When I Work attendance

Employee Scheduling Software

Use the mobile scheduling app to build, share, and track.

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"It has drastically reduced the time it takes to make a schedule or track attendance—I save 14 hours a week now! My employees love it because they can swap and drop shifts easily." - YSU - Mathematics Assistance Center

Employee Scheduling Software Features

Everything you and your employees need to manage the schedule is in one place—and it’s easy to use.

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Staff scheduling software

Make planning, filling, and covering shifts fast and reliable.

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Employee Time Tracking Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.

Read Real Stories from When I Work Customers

Elephants Deli Employees


270 Employees

Read Roz's Story
Metro Dental Employees


750 Employees

Read Talitha's Story
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70 Employees

Read Jennifer's Story
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Interested in other industries?

    Communicate, schedule, and track time—all in one place.

    A Complete Employee Management Solution


    Communicate Better

    Connect with everyone across any shift or any department.

    Explore Messaging


    Scheduling Shifts

    Create your work schedule in minutes and share it with your team.


    Track Attendance

    Integrate your schedule with the time clock and reduce labor costs.

    Explore Attendance