Free Employee Scheduling App

Match shifts with the right people. Plan, fill, and cover shifts instantly.

illustration of workers moving around When I Work shifts
 

Save up to 15 hours per week building the schedule.

Empower your employees to be more accountable.

Make your workplace more profitable and efficient.

Save up to 15 hours per week building the schedule.

Loved by millions around the globe

1 in 10 employees have used When I Work.

When I Work is rated four and a half out of five stars by our customers on  Capterra.

Mobile Scheduling App

Your team lives on their phones—so should everything they need to be successful at work.

Explore how you and your team can get shift done on-the-go.

Shoot, my time-off request was denied. At least I’m still smiling.
I can moderate all time-off requests from my phone in two taps.
Score! My time-off request was approved. Beach, here I come.
all shifts requests view

Manage Time Off

Easy to scale

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

Shift eligibility

Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.

fill me out

Martha Rossini Olson

Sweet Martha’s Cookies

Customer since 2012

Control labor costs

Get real-time visibility into your labor costs.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:

20%

Decrease in labor costs

8x

Time saved scheduling

3x

Reduction in employee no-shows

Free time clock and scheduling Apps

Integrate the work schedule with your time clock and control labor costs.

actual hours worked graph
When I Work scheduling

Control Labor Costs

Labor distribution reports help you manage labor costs in real-time.

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early clock-in notification
When I Work attendance

Control Labor Costs

Labor distribution reports help you manage labor costs in real-time.

laptop with When I Work scheduling tool open
laptop with When I Work attendance tool open

Employee scheduling software

Build the work schedule in minutes. Share and track it with your team.

Laptop with When I Work application openfill me out
YSU

"It has drastically reduced the time it takes to make a schedule or track attendance— I save 14 hours a week now! My employees love it because they can swap and drop shifts easily." - YSU - Mathematics Assistance Center

Staff scheduling software

Make planning, filling, and covering shifts fast and reliable.

Laptop with When I Work application openfill me out

Employee Scheduling Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.

Read Real Stories from When I Work Customers

employees of Elephants Deli at the service counter

Elephants Deli

270 Employees

five employees of Metro Dental in their office

Metro Dental

750 Employees

a Queensland University of Technology professor giving a lecture

Queensland University of Technology

70 Employees

employees of Elephants Deli at the service counter

Elephants Deli

270 Employees

illustration of city skyline

A complete employee management solution

Hire, schedule, and track attendance—all in one place.

Applicant Tracking Software

now hiring sign

Hire People

Post jobs, track applicants, and hire candidates—fast.

Explore Hire

Employee Scheduling Software

calendar

Schedule Shifts

Create your work schedule in minutes and share it with your team.

Employee Time Tracking

time clock

Track Attendance

Integrate your schedule with the time clock and reduce labor costs.

Explore Attendance

Employee Scheduling Software

calendar

Schedule Shifts

Create your work schedule in minutes and share it with your team.