The employee scheduling app that makes shift management easy.

Save up to 15 hours/week scheduling your hourly employees with our top-rated shift scheduling software. Easily manage time off, shift switches, and see team availability right from the app.

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Save up to 15 hours per week building the schedule.

Empower your employees to be more accountable.

Make your workplace more profitable and efficient.

Loved by millions around the globe

1 in 10 employees have used When I Work.

When I Work is rated four and a half out of five stars by our customers on  Capterra.

Mobile Scheduling App

Your team lives on their phones—so should everything they need to be successful at work.

Explore how you and your staff can get shift done on the go.

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Manage Time Off
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Shoot, my time-off request was denied. At least I’m still smiling.
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I can moderate all time-off requests from my phone in two taps.
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Score! My time-off request was approved. Beach, here I come.
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Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

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Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.

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Martha Rossini Olson

Sweet Martha’s Cookies

Customer since 2012

Control labor costs

Get real-time visibility into your labor costs.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:


Decrease in labor costs


Time saved scheduling


Reduction in employee no-shows

Time clock and scheduling Apps

Integrate the work schedule with your time clock and control labor costs.

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When I Work scheduling

Control Labor Costs

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Labor distribution reports help you manage labor costs in real-time.

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When I Work attendance

Employee Scheduling App

Use the mobile scheduling app to build, share, and track.

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"It has drastically reduced the time it takes to make a schedule or track attendance—I save 14 hours a week now! My employees love it because they can swap and drop shifts easily." - YSU - Mathematics Assistance Center

Staff scheduling software

Make planning, filling, and covering shifts fast and reliable.

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Employee Time Tracking Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.

Read Real Stories from When I Work Customers

Elephants Deli Employees


270 Employees

Read Roz's Story
Metro Dental Employees


750 Employees

Read Talitha's Story
Queensland University of Technology teacher teaching


70 Employees

Read Jennifer's Story
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Communicate, schedule, and track time—all in one place.

A Complete Employee Management Solution


Communicate Better

Connect with everyone across any shift or any department.

Explore Messaging


Scheduling Shifts

Create your work schedule in minutes and share it with your team.


Track Attendance

Integrate your schedule with the time clock and reduce labor costs.

Explore Attendance