Loved by millions around the globe

1 in 10 employees have used When I Work.

When I Work is rated four and a half out of five stars by our customers on  Capterra.

How When I Work can help

  • Easily communicate schedule changes

  • Fill dropped shifts in minutes, not hours

  • Communicate with your team from anywhere

  • Integrate other systems with our modern API

  • Real-time labor dashboards powered by Workalytics™

  • Onboard your team in days – not months

Powerful scheduling and time tracking that’s easy to use

Help employees help themselves

Customizable features that allow employees to be involved in scheduling

See how much your time is worth.

fill me out

Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.


fill me out

Enter the average rate your
managers earn.


fill me out

Enter the total number of users that will be using When I Work including managers.


Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.

How we’re helping other businesses



Being a national organization with locations spread across the country, the online and app based system allows us to easily monitor scheduling and ensure sites are budgeting correctly.

Barb Mastronicola



With such a large team of employees out on the field, finding When I Work to process time off requests and swap/ drop shifts saved approximately 2-3 hours per week!

Sean Martinez, Director of Operations



We looked at other scheduling systems but chose When I Work because it was easy to use and the employees like using it. Before, the managers were on the phone all the time with employees about schedules. When I Work eliminated most of those calls by helping the employees be more self-reliant.

Operations Director


Processing payroll can be easier and more reliable.

Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.

  • Gusto
  • paychex