Enterprise Workforce Management Software

The future of hourly work starts now.

To succeed with today’s workforce, the way you manage, schedule, and engage your hourly team needs to evolve.

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Emily Hedberg

Scheduling Coordinator

Customer Since 2016

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Scheduling and Attendance solutions that integrate easily to drive better outcomes

Implement in days, not months.

High employee adoption and engagement.

Flexibly scale across multiple locations.

Assisted contact tracing and contactless apps.

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See Scheduling and Attendance the way they should be.

Scalable work schedule maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

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Shift Eligibility

Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.

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Mobile workforce management

Mobile-first manager and employee experience.

mobile phone
When I Work messaging app
Mobile device notifications from the When I Work app
WorkChat window
Shift swap request
mobile phonemobile phone screen

Better labor sharing

Match shifts with the right people instantly and efficiently.

job posting
application form
labor reports
open shifts for pick up
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Shift coverage made easy

Confident, cost-effective, and safe shift coverage.

overlapping shift view
Labor report options
Overtime notification
drop down to choose multiple locations
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Labor cost controls

Control labor costs. Reduce overtime. Streamline payroll.

photo at clock in
application form
payroll integrations
mobile clock in settings
Laptop with When I Work application openBubble showing close up of app

Powering the future of work for over 150,000 workplaces worldwide.

87%

Workplaces utilizing self-scheduling weekly.

94%

Shifts covered or confirmed in 24 hours.

85%

Weekly engagement by employees and employer.

Security and Scalability

API first and best-in-class data security

Regular security audits, 24/7 365 monitoring, and 99.99%+ uptime mean you never have to worry about your data. A robust API for custom integrations to connect your tech stack.

Laptop with When I Work scheduler open and API icons
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Employee Time Tracking Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.

Read Real Stories from When I Work Customers

Elephants Deli

270 Employees

Elephants Deli Employees
Read Roz's Story

Metro Dental

750 Employees

Metro Dental Employees
Read Talitha's Story

San Jose State University

280 Employees

Queensland University of Technology teacher teaching
Read Jennifer's Story
illustration of city skyline

Over 100,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

2018 Category Leader award from GetApp2018 Most Affordable award from Capterra2018 Most Affordable award from Capterra2018 Category Leader award from G2 Crowd

Self Scheduling with When I Work

Flexible self-scheduling is key to workplace success

Workplaces have been steadily adopting flexible self-scheduling at a rate of 20% annually over the past decade. In 2020, however, adoption has increased 10-fold among thriving workplaces and millions of hourly workers.

Explore Future of Work
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