Enterprise Workforce Management Software

The future of hourly work starts now.

To succeed with today’s workforce, the way you manage, schedule, and engage your hourly team needs to evolve.

fill me out

Emily Hedberg

Scheduling Coordinator

Customer Since 2016

fill me out

Scheduling and Attendance solutions that integrate easily to drive better outcomes

Implement in days, not months.

High employee adoption and engagement.

Flexibly scale across multiple locations.

Assisted contact tracing and contactless apps.

fill me out

HCM INTEGRATIONS

Readily integrates with your current payroll and HCM platform.

Interfacing with your current HCM platform is secure, stable, and fast. Whether its provisioning employees, single sign-on, synchronizing time records, or reporting When I Work plays nicely with others.

  • Kronos logo
  • Ultimate software logo
  • Workday logo

Scalable work schedule maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

fill me out

Security and Scalability

API first and best-in-class data security

Regular security audits, 24/7 365 monitoring, and 99.99%+ uptime mean you never have to worry about your data. A robust API for custom integrations to connect your tech stack.

Laptop with When I Work scheduler open and API icons
stylized background curve

Mobile workforce management

Mobile-first manager and employee experience.

app screenshot
app screenshot
app screenshot
app screenshot
mobile phonemobile phone screen

Flexible Employee Scheduling Tools

Match shifts with the right people instantly and efficiently.

job posting
application form
labor reports
open shifts for pick up
Laptop with When I Work application openBubble showing close up of app

Shift coverage made easy

Confident, cost-effective, and safe shift coverage.

overlapping shift view
Labor report options
Overtime notification
drop down to choose multiple locations
Laptop with When I Work application openBubble showing close up of app

Workforce Management Solutions

Control labor costs. Reduce overtime. Streamline payroll.

photo at clock in
application form
payroll integrations
mobile clock in settings
Laptop with When I Work application openBubble showing close up of app

Powering the future of work for over 150,000 workplaces worldwide.

45%

Workplaces utilizing self-scheduling weekly.

61%

Shifts covered or confirmed in 24 hours.

85%

Weekly engagement by employees and employer.

Employee Time Tracking Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.

Read Real Stories from When I Work Customers

Elephants Deli

270 Employees

Elephants Deli Employees
Read Roz's Story

Metro Dental

750 Employees

Metro Dental Employees
Read Talitha's Story

San Jose State University

280 Employees

Queensland University of Technology teacher teaching
Read Jennifer's Story
illustration of city skyline

Over 150,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

customer headshot

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

customer headshot

“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Caring Transitions

Donna Rea

customer headshot

“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

customer headshot

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

2018 Category Leader award from GetApp2018 Most Affordable award from Capterra2018 Most Affordable award from Capterra2018 Category Leader award from G2 Crowd

Self Scheduling with When I Work

Flexible self-scheduling is key to workplace success

Workplaces have been steadily adopting flexible self-scheduling at a rate of 20% annually over the past decade. In 2020, however, adoption has increased 10-fold among thriving workplaces and millions of hourly workers.

Explore Future of Work
fill me out