Online College & University Scheduling Software

Colleges and universities present a unique type of scheduling challenge, not only because of classes that are different every day of the week, but also because of additional availability issues such as group meetings, second jobs, yearly turnover of student employees, and class schedules that change every semester. When I Work provides student workers and managers with a tool that forever simplifies scheduling, time tracking, and communication.

Used By

The features your university needs.

college and university staff scheduling software for hourly workers and managing employees with shift planning

Simple Schedule Changes

Many colleges rely on unorganized systems for time-off-requests and shift swaps. With When I Work, students use their PCs or phones to instantly send requests to managers. They may approve instantly via their phones, and the time-off or schedule change will be published instantly.

Fill Shifts Fast

Next time you have an open shift, put down the contact list and pick up your phone. Create a new shift and send it out to your entire staff with one click. They can grab the shift just as easily, and if you approve, you'll see the shift added to the schedule.

Schedule Merging

Students have numerous responsibilities, so When I Work makes it simple for them to combine all of their schedules into one calendar. With Calendar Sync, they can add their work schedule into their favorite calendar app, like Google, Outlook, or iCal.

Front-and-Center Availability

Don't let yourself get lost in the details of each student's availability. When I Work puts employee availability front-and-center as you schedule, so you'll avoid schedule conflicts, and reduce absenteeism.

Start Scheduling Free

No credit card required.

Start Scheduling Get Started Free
Setting up work schedule... Setting up employees & positions... Reducing headaches... Saving time and money... Retrieving schedule...

What Industry Best
Describes Your Business?

Restaurants / Hospitality



Professional Services

Seasonal / Entertainment


Let’s get the schedule
set up for your workplace.