Boost Your Hiring Efforts With These Recruiting Tools

Anyone in charge of hiring knows how costly and time-consuming the process can be, even if you have some recruiting tools to help. According to research, sourcing a new employee costs nearly $4,000 and takes about 42 days. Writing the perfect job description, screening resumes, and interviewing skilled candidates all quickly consume your time and budget.

New technology is always emerging, and you can use that to your advantage when you’re trying to streamline the process. Check out these types of recruiting and hiring tools to potentially save you money and improve the quality of your candidates. 

The pros and cons of using recruiting tools

Finding the right people to fill your open positions is always a challenge. Especially if you’re trying to hire younger workers. The best thing you can do is make your application process faster, easier, and mobile-friendly, as almost 70% of job seekers are filling out applications on their phones. These candidates want to know you’re using the latest technology to make their process, and the job they’ll be doing, easier and more efficient.

With that benefit of showing potential new hires that you’re using tech to make the job better comes a cost. But if you’re spending in the right places, any investment into hiring the best workers that will stay at your business is worth it. Having the right recruiting tools in place can save you money in the hiring process and hopefully help you reduce turnover in the long run.

So take a look at these types of hiring tools you could be using to save time and enhance the quality of candidates you see coming across your desk. Here are a few options that may benefit your organization.

Automated chatbots

You’ve likely seen chatbots appear on websites you’ve visited, but you may not have considered how they can benefit your own recruitment processes. Automated chatbots rely on machine learning and artificial intelligence to address common inquiries of people who visit your site.

You can implement automated chatbots onto your careers page. Your chatbot can quickly answer basic questions about your organization, like what positions you’re currently hiring for and what qualifications you’re looking for in a top applicant. 

Chatbots can gather information about your candidates, like their contact information and resume. They sometimes include resume screening tools to help you evaluate whether a candidate may be a good fit for your open role.

The following are a few automated chatbot recruiting tools:


Ideal uses AI to screen applications and shorten the time to fill your open roles. It also functions as a chatbot, helping companies shortlist qualified candidates and answer common inquiries.


SmartPal is a conversational AI that assists candidates and recruiters with personalized FAQs. It can also automate interview scheduling, connecting potential candidates with hiring managers at convenient times.

iCIMS Talent Cloud

The iCIMS Talent Cloud AI chatbot provides recruitment assistance in over 20 languages.

Social network search tools

Many recruiters and HR professionals turn to social network sites like LinkedIn to find top-tier candidates for their open roles. However, searching for qualified workers through social network sites can be inefficient and doesn’t always lead to the desired results.

LinkedIn Recruit CRM and LinkedIn Recruiter search tools can add power to your next employee search, helping you find talented workers who fit your specified criteria through filters like skills, current job title, and location. 

Most social network tools are available for multiple platforms, including Facebook, LinkedIn, and Twitter. If you rely on search for a good portion of your recruiting activities, you’ll see substantial benefits from these tools.

Here are a few social network search recruiting tools to try.


Loxo contains over 1.2 billion professional and social media profiles recruiters can use to find qualified candidates who fit specific criteria. Loxo claims to improve outbound recruitment by 500%.


SeekOut scours thousands of directories, social media sites, and other sources for candidates with specific qualifications, like security clearances and medical licenses. You can also use it to look for existing skills gaps in your organization.

LinkedIn for Business

LinkedIn recently improved its search function to include over 20 filters you can use to find qualified candidates.

Contact information recruiting tools

Once you narrow your list of potential hires, you’ll need to communicate with them to start the hiring process. However, sending an email through social media platforms often doesn’t yield the results you’re looking for. They may fail to see it or simply not respond because they don’t know who you are.

A personalized letter sent directly to the candidate’s email address often works better. Most people check their email several times a day. Once they see your letter, they can decide whether to move forward or let you know they’re not interested. 

Check out these three contact information recruiting tools suggestions.


ContactOut is a simple Chrome extension you can install that works directly with LinkedIn. It will provide the email and phone numbers of people who appear in your LinkedIn recruiting results.


Lusha is an easy-to-use app that provides company contact data for professionals across thousands of organizations. If you already have a candidate in mind for your open role, you can easily find their company email through this helpful app.


Hunter is an app similar to Lusha. It provides the current company email address for professionals you’re interested in speaking with.

Job description recruiting tools

Writing job descriptions can be tedious. Summarizing the responsibilities of open roles largely falls to HR professionals and recruiters, who work with hiring managers to ensure that the descriptions align with the position’s tasks and required skill set.

If you need to jazz up your job descriptions to attract new applicants, a job description review and writing tool can help. Most tools include a review check to ensure your description is accurate and inclusive.

Some tools use data from other job descriptions to suggest responsibilities and wording for specific roles. The assistance from these tools can benefit a recruiter or hiring manager who is short on time but wants to make sure their job description is informative and relevant to potential candidates.

Here are a few job description recruiting tools you may find beneficial.


Ongig provides several different templates you can use to populate your job descriptions. It also includes a centralized repository for all job descriptions as well as a bias detector.


CompetencyCore relies on a vast library of content to provide you with relevant job descriptions for nearly any role. It includes AI suggestions, which can help you clean up grammatical errors or biased terms from your final job description. 

Job Description Manager by SHRM

SHRM is the go-to association for all your HR needs, including job descriptions. Their Job Description Manager allows you to source over 2,400 job descriptions and customize them to fit your needs.

Related read: Hire The Best People With This Customer Service Job Description Template

Salary research recruiting tools

Most hiring managers experience the awkwardness of salary and benefits negotiation. Candidates may expect more than you plan to offer them, and this can end the hiring process quickly if you can’t support their requirements. 

Various salary research recruiting tools can simplify the compensation process and ensure you understand the market rates for the position you’re hiring for. Undergoing market research before you offer a job can take the guesswork out of your offer process and put a smile on the face of your top candidate for the role.

Here are a few salary research recruiting tools that can benefit your organization and provide you with some basic compensation guidelines for your local area.

Glassdoor Salary Calculator

Glassdoor, a website that lists job openings and provides prior employee reviews on their employers, also includes a salary calculator. This calculator uses job titles, locations, and employers to determine the appropriate compensation for candidates.


Payscale offers an AI-powered compensation value tool for both employers and employees. Through their website, you’ll learn about average compensation for various roles in different industries. Payscale also provides information about benefits and equity compensation. is an easy-to-use platform that provides salary ranges for various roles. You can choose their “Price A Job” function to get specific insights on salaries depending on a job’s title and description.

Hiring process automation tools

Do you have trouble keeping track of all your open positions and candidates? If so, you may benefit from a comprehensive tracking system that manages all your candidate applications in one platform.

Most hiring process automation tools include resume storage and candidate status information, like upcoming interviews and last communication. Some also incorporate video interviewing and assessment tests, which allow you to evaluate candidates based on their skills or cultural fit.

Here are three hiring process automation tools to consider.


HireVue is one of the best recruit software programs for traditional and AI-driven assessments, video interviewing, scheduling automation, and virtual job tryouts. You’ll also benefit from HireVue’s conversational AI model, which can answer candidates’ inquiries when you’re unavailable.


Harver is similar to HireVue. It offers assessments and tools to simplify the interview process. Assessments include behavioral, cognitive, and job skills tests. Harver can also handle reference checks with prior employers and managers.

Breezy HR

Breezy HR provides a comprehensive, all-in-one HR tool that handles posting jobs, pre-screening candidates, sending automated emails, and scheduling interviews. It also includes an HRIS management system that ensures your new hires undergo proper onboarding.

Revamp your hiring processes with efficient recruiting tools

Technology keeps getting better and better, simplifying tedious tasks that frequently bog down HR professionals and hiring managers. Use some of these hiring tools to save time and improve the quality of your hires. With the right recruiting tools in place, hiring can be much easier—and even enjoyable!

An often overlooked recruiting tool is employee scheduling. Offering potential new hires flexible scheduling as a benefit gives you a competitive advantage. And when job seekers find out that they’ll be able to keep the schedule on their phones and request time off or swap shifts through an easy-to-use app—that’s something that can sway their opinion when they’re making the decision to accept a job offer. 

Join the more than 200,000 workplaces that rely on When I Work for employee scheduling, time clock management, and team communication. Start your FREE 14-day trial of When I Work today.

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