Employee scheduling app that makes managing shifts easier.

Save up to 15 hours per week scheduling your hourly employees with our top-rated staff scheduling software. Easily manage time off, shift switches, and see team availability, right from the app.

Free mobile app
Schedule templates
Share schedules automatically

Build the work schedule in minutes and share it instantly with your team. Use the When I Work schedule maker to make sure your team always has access to the most up-to-date employee schedule to reduce no-shows and increase accountability. You can even take advantage of the AI schedule builder, Auto Scheduling, to help you save even more time. Take your shift scheduling to the next level—

Schedule faster

Save up to 15 hours per week building the schedule.

Improve accountability

Give everyone access to the schedule at their fingertips.

Decrease labor costs

Make your workplace more profitable and efficient.

EMPLOYEE SCHEDULING SOFTWARE

Get the right people, in the right place, at the right time.

Laptop with When I Work application open

Online employee scheduling

Employee scheduling app that saves you time and money.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:

20%

Decrease in labor costs

Time saved scheduling

Reduction in employee no-shows

Mobile Scheduling App

Your team lives on their phones—so should everything they need to be successful at work.

Explore how you and your staff can get shift done on the go.

Manage Time Off

Shoot, my time-off request was denied. At least I’m still smiling.

I can moderate all time-off requests from my phone in two taps.

Score! My time-off request was approved. Beach, here I come.

I’ve got some free time and would like to make some extra cash. Let’s see what’s available.

Courtney is sick and I need a replacement STAT.

Score! I can pick up this shift! I need extra cash for the beach trip.

Can someone pick up my shift? My fantasy league kicks off tonight.

Courtney forgets about his fantasy league every year. Good thing Lia can cover.

I can cover your shift, Courtney! You owe me one, though.

Let’s see what tasks I have for my shift today.

My team crushed their tasks today and the closing shift is almost done with theirs!

Only a few more tasks to go before closing up.

I work mornings at my other job so I prefer to work the late shift.

I love that I have instant visibility into everybody’s availability preferences. Makes scheduling easier.

I prefer to work during the day because I have night classes during the week.

Loved by millions around the globe

Join more than 200,000 workplaces running on When I Work

When I Work is rated four and a half out of five stars by our customers on Capterra.

Pretty fantastic time saver

Villainous J

User friendly...straight forward and customizable all the things you need from a scheduling app.

Best App for Restaurant Scheduling

Yodonna

All communications, scheduling, swap, requests...all on the same app. You can even see everyone one the shift.

???? Love it!!

HikariHellscythe

It really helped me keep track of when I worked and also helped me keep in touch with coworkers.

Amazing

ReNae

I want to recommend this to every place I’ll ever work!!!

Convenient and easy

Michael Hearn

In my 34 years of working in the service industry and watching technology grow, this is a very convenient and easy way for a team to coordinate.

Stress free!

Christina B

This app is definitely Stress Free! Coming from downloading calendars and typing in employees names, this is so convenient compared to the old school pen and Calendar!!!

Great app not just for scheduling!

Long Island Bro

Communication with my staff has been way more efficient and my labor cost is clear to see as I am making the schedule. I recommend this for any business trying to scale, simplify payroll cost and employee scheduling.

Love it

Elizabeth Rogers

Love it.. it shows when I work my hours and who's on schedule with me. Its quick and convenient.

Employee Opinion

Jordon Sabo

As an employee this app works fantastic. The notifications are in real time, the work chat is easy to manage, and the shift alerts are beneficial to my busy schedule. Would recommend for any company!

Excellent

WendyJoV

Thank you for creating an excellent app to help manage work schedules! I love that I can offer a shift and the first people to respond automatically take the shift for however many positions I have set up.

So Easy So Efficient

WORKFlows

I have been using When I Work for years now across many different brands and industries. I absolutely love how easy it is to use, how economical and efficient it makes scheduling.

Great Vibe

Vxspy

It has all the necessities to fuel a good work environment. Everyone at work is connected and not so irrational. I love this app and I recommend it to all of you whose workplace invites the workapp idea.

Unbelievable piece of software

Dean Malkani

Unbelievable piece of software that I've been looking for as a manager for years. The UI is glorious across browser and mobile app.

Great for employees

Mullac544

I’m an employee for a concession stand with varying hours and locations and it works really well to show me both the different locations and the hours for each. Would 100% recommend

Modern Scheduling App

Kaley Lariviere

Really modern way to have a schedule, makes communicating with coworkers easier!

Easy, convenient

Life nurse

I have my schedule with me at all time. Able to communicate with my coworkers and swap shifts. Get immediate notification of available shift.