SEASONAL EMPLOYEE SCHEDULING SOFTWARE
Simplify your seasonal employee staff scheduling
Sign up and start scheduling for free now, or check out more of our awesome features below.
Start scheduling and tracking time today.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into your seasonal employees’ time clock.
Seasonal scheduling software
Schedule your seasonal employees with ease
Streamline your seasonal organization operations and increase efficiency with better employee scheduling. Your seasonal workers will be notified of new shifts and can confirm them, so you know they’ve seen the schedule. Make changes quickly to adjust for callouts and empower your employees to manage their schedule with OpenShifts and shift swapping. You can save up to 15 hours a week with better seasonal staff scheduling software.
Seasonal employee time clock and timesheets
Seasonal employee time tracking has never been easier
Track attendance, breaks, and time off with ease. The integrated time clock and schedule save time and reduce human error during payroll. Control labor costs with real-time overtime alerts and in-depth reporting.
Seasonal team messaging
Team chat app for a connected seasonal workplace
All team communication and collaboration is on one secure platform. Message employees one on one, in groups, or all at once. Protect the privacy of your workers with communication that doesn’t require you to share their phone numbers.
Martha Rossini Olson
Sweet Martha’s Cookies
Customer since 2012
Control labor costs
Get real-time visibility into your labor costs.
Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:
20%
Decrease in labor costs
8x
Time saved scheduling
3x
Reduction in employee no-shows
Employee Scheduling Software for Any Industry
Glowing reviews from our seasonal clients
40
No. of Employees
Online Scheduling Platform was Game Changer for Museum Team
40
No. of Employees
Museum Hack was founded by Nick Gray to help share his passion for museums. As part of their success, Museum Hack offers fun, interactive, and engaging tours that draw young and diverse visitors. Museum Hack also does private tours for companies that are optimized for team building but just as fun as the public tours. Although its roots started in New York City, Museum Hack has now grown to multiple cities such as San Francisco and Washington D.C.
"Upgrading to When I Work was a game-changer for us. Now we have a dedicated platform for scheduling our hourly people and they consistently show up on time, ready to perform. This massive improvement is despite doubling our team to 24+ people spread across multiple time zones. The result? We reached $1 million in sales this year, and When I Work has been a key contributor to that growth."
– Michael Alexis , Business Development Manager
Museum Hack was founded by Nick Gray to help share his passion for museums. As part of their success, Museum Hack offers fun, interactive, and engaging tours that draw young and diverse visitors. Museum Hack also does private tours for companies which are optimized for team building but just as fun as the public tours. Although its roots started in New York City, Museum Hack has now grown to multiple cities such as San Francisco and Washington D.C.! Prior to When I Work, Nick managed his employee scheduling via Google Calendar. However, he soon discovered that there was no ability to track shift accountability, no easy way to drag and drop shifts around on the calendar, and the implementation of shift reminders was difficult for staff. It became clear to Nick that with a dispersed workforce operating in different time zones, the only way to remain efficient was to bring all his scheduling into a centralized app. Nick chose When I Work because, with the Mobile App, he has quick visibility to who is working today. If a new tour request comes in, he can also use Shift Blocks to add popular shifts quickly into the schedule. Employees also benefit from the Mobile App because they can sign up to receive automated shift reminders and never be late to meet guests. By using the time-saving features When I Work provides, Nick can now focus more time on ways to grow the business. Join us in congratulating Museum Hack for reaching $1 million in sales this year!
Products Used
Scheduling
200
No. of Employees
5
Hours Saved Per Week
Scheduling Software Increases Employee Accountability and Happiness
200
No. of Employees
5
Hours Saved Per Week
6 Theatres, approximately 200 employees, depending upon season: Concessions, usher, box, doorman, 3-D, Group Show.
"[When I Work] makes scheduling like a living thing. We wanted a much higher reliability rate and a transparent process. When I Work gave us that."
– Nathan McDaniel , Eastern Regional Manager
Prior to using When I Work, the schedules were done manually on a spreadsheet and posted. Employees would miss shifts because they "never saw the schedule". Calling employees and managing shift swaps was a big headache. When I Work streamlined the schedule creation and communication process. Employees are now accountable for their shifts because of the interactive systems of text notices and reminders. The schedule each theatre manager creates is monitored by the regional manager to make sure staffing levels are adequate.
Products Used
- Scheduling
550+
No. of Employees
4
Hours Saved Per Week
Mobile App Eliminates Employee Tardiness at Zoo
550+
No. of Employees
4
Hours Saved Per Week
Open since 1927 and long considered one of the top ten zoos in America, this zoo continuously focuses on ways to grow while retaining its mark of excellence in the zoo community. Their focus on quality has paid off, as the USA Travel Guide calls it the aspiration of any traditional zoo. Along with over 7,000 animals, this zoo has more recently expanded to include a water park, amusement park, and golf resort.
"The text message 'shift reminders' helped eliminate employee tardiness and absences, plus employees are better prepared for work. My managers are now able to create a 150+ person scheduled in about an hour and our staffing this summer has been better than ever."
– Director of Operations , Columbus Zoo & Aquarium
As the number of employees and departments grew, so did the scheduling challenges. Last minute changes, time-off requests, and shift swaps were manually entered and communicated, which was time-consuming and inconvenient for supervisors and employees. In addition, despite being handed hard copies of the schedule, staff members occasionally missed shifts. After implementing When I Work, scheduling is easier and faster than ever. Every employee can access the schedule through their smartphone app, eliminating the need for hard copies, email, and telephone tags. Employees are more engaged in the schedule and management can instantly send notifications about shift openings or changes to the entire staff via text and email. When I Work saves valuable time and simplifies life for employees.
Products Used
- Scheduling
Team Messaging
Seasonal Industries We Schedule
Scalable Work Schedule Maker
Built to scale across single or multiple locations.
When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.
TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL
Processing payroll can be easier and more reliable.
Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated 
by our customers on Capterra.
Free time clock and scheduling Apps
A powerful duo. An integrated time clock and work schedule.
Control Labor Costs
Manage labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and job site.
Simplify Payroll
Streamline your payroll process by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save every pay period.
Labor Budgeting
Manage your labor budget with simple tools. Set percentage targets and see the difference between hours scheduled and hours worked. It’s built right into the schedule to help you keep track.
Prevent Overtime
Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would pus them into overtime. Use reports to see latest trends and quickly adjust the schedule if needed when an employee is approaching overtime hours.
Break Management
Easily manage employee breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.
