HOTEL EMPLOYEE SCHEDULING SOFTWARE
Simplify your hospitality staff scheduling
Sign up and start scheduling for free now, or check out more of our awesome features below.
Start scheduling and tracking time today.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into your hotel or resort’s employee time clock.
Hospitality staff scheduling
Schedule your hotel employee with ease
Streamline your hospitality organization operations and increase efficiency with better employee scheduling. Your hotel workers will be notified of new shifts and can confirm them, so you know they’ve seen the schedule. Make changes quickly to adjust for callouts and empower your employees to manage their schedule with OpenShifts and shift swapping. You can save up to 15 hours a week with better hotel staff scheduling and management software.
Hotel staff time clock and timesheets
Professional service employee time tracking has never been easier
Track attendance, breaks, and time off with ease. The integrated time clock and schedule save time and reduce human error during payroll. Control labor costs with real-time overtime alerts and in-depth reporting.
Hotel and resort job sites
Use job sites to keep your resort employees in the right place
Share eligible employees across your hotel locations to maximize shift coverage. You can use job sites to give your hotel and resort workers all the information they need to get to the right place and do the right work. Plus, you can use the job site view in the schedule to see exactly who is working at each hotel location or department, and when they’ll be there, to reduce confusion and increase productivity.
Hotel employee team messaging
Team chat app for a connected restaurant workplace
All team communication and collaboration is on one secure platform. Message employees one on one, in groups, or all at once. Protect the privacy of your workers with communication that doesn’t require you to share their phone numbers.
Rebecca Baker
Hodges Bend
2015
Employee Scheduling Software
Ridiculously easy to use. Unbelievably fast to set up.
The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.
$10k
Saved in Overtime
20%
Decrease in Labor Costs
8x
Time Saved Scheduling
Employee Scheduling Software for Any Industry
Glowing reviews from our hotel & resort clients
400+
No. of Employees
+
Streamlined Communications
12
Departments
Resort store discovers scheduling app that saves hours and empowers employees
400+
No. of Employees
+
Streamlined Communications
12
Departments
Georgia's premier resort and summer vacation destination. 400+ employees | 12 departments, 16 different job roles.
"We looked at other scheduling systems but chose When I Work because it was easy to use and the employees like using it. Before, the managers were on the phone all the time with employees about schedules. When I Work eliminated most of those calls by helping the employees be more self-reliant."
– Operations Director , Lanier World
The height of the busy season requires a large number of seasonal employees and makes the scheduling challenging and cumbersome. Previously schedules were created on a spreadsheet and posted for employees. But ever-changing staffing needs resulting in constant changes to the schedule, which meant lots of phone calls to employees. This was not only time-consuming but the problem was compounded by the demanding nature of the manager's job. These challenges resulted in missed shifts and frustration. When I Work streamlined the scheduling and communication process. Schedule updates are simple and employees get automatic notification via text messages and email. Telephone calls have been eliminated. Employees have complete access to the schedule, while managers can monitor schedule changes and time-off requests via their mobile phones.
Products Used
Scheduling
Team Messaging
Hospitality Industries We Schedule
TIPS TRACKING FOR HOSPITALITY STAFF
Accurate tip reporting for hospitality companies
Customize tips tracking by roles, make it easy for employees to track, and enable editing on clock out to ensure you meet tax regulations. Save time managing high volumes of tips and make sure your staff is compensated properly.
TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL
Processing payroll can be easier and more reliable.
Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated 
by our customers on Capterra.
Free time clock and scheduling Apps
A powerful duo. An integrated time clock and work schedule.
Control Labor Costs
Manage labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and job site.
Simplify Payroll
Streamline your payroll process by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save every pay period.
Labor Budgeting
Manage your labor budget with simple tools. Set percentage targets and see the difference between hours scheduled and hours worked. It’s built right into the schedule to help you keep track.
Prevent Overtime
Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would pus them into overtime. Use reports to see latest trends and quickly adjust the schedule if needed when an employee is approaching overtime hours.
Break Management
Easily manage employee breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.
