HOTEL EMPLOYEE SCHEDULING SOFTWARE
Simplified hotel staff scheduling software built for busy properties
Hotels and resorts run on coordinated schedules across housekeeping, front desk, maintenance, and food service teams. When I Work helps managers build hotel staff schedules quickly, adjust coverage when demand changes, and keep employees informed across every shift.
Create a hotel schedule in minutes, notify staff instantly, and keep your hospitality team organized during busy periods, events, and weekends.
Start scheduling and tracking time today.
PAYROLL INTEGRATION
Simplify payroll for hotel teams
Export accurate timesheets directly to your payroll provider. When I Work has scheduling and time tracking built in, so hotel managers can review hours, approve timesheets, and run payroll without chasing corrections.
Explore Payroll IntegrationsLABOR COST CONTROL
Keep hotel labor costs under control
Track scheduled hours across housekeeping, front desk, and maintenance teams so managers can adjust coverage before labor costs rise. Built-in pay rules and overtime alerts help keep hotel schedules aligned with labor budgets.
Explore Labor ForecastingEMPLOYEE TIME CLOCK
Turn any device into a hotel staff time clock
Let your hotel employees clock in from their phones, tablets, or shared kiosks. The built-in time clock works alongside the schedule, allowing managers to track attendance and shift coverage across the entire hotel or resort.
View Time Clock FeaturesHOTEL STAFF SCHEDULING
Schedule hotel employees across every department
Hotel managers need clear schedules across housekeeping, front desk, maintenance, and food service teams. When I Work helps you build hotel staff schedules quickly, notify employees instantly, and keep every shift covered.
Adjust shifts when call-outs happen, post OpenShifts for available staff, and let employees swap shifts directly in the schedule. Hotels can save up to 15 hours a week using hotel staff scheduling software built for busy hospitality teams.
HOTEL STAFF TIME CLOCK AND TIMESHEETS
Track employee hours across every hotel shift
Hotel managers need clear visibility into who is working across housekeeping, front desk, and maintenance shifts. The time clock lets employees clock in from their phone or a shared device while managers track attendance, breaks, and time off in one place.
Overtime alerts and labor reports help you monitor hours worked and keep hotel labor costs under control.
Rebecca Baker
Hodges Bend
2015
EASY HOTEL EMPLOYEE SCHEDULING SOFTWARE
Fast to set up. Easy for hotel teams to use.
Hotel managers don’t have time for complicated software. When I Work lets you build hotel staff schedules in minutes, notify employees instantly, and keep shifts covered across housekeeping, front-of-house, and maintenance teams.
Managers can adjust schedules quickly when demand changes, helping hotels reduce overtime, control labor costs, and keep operations running smoothly.
$10k
saved in overtime
20%
decrease in labor costs
8x
time saved scheduling
MULTI-LOCATION HOTEL SCHEDULING
Coordinate hotel scheduling across hotels, resorts, and departments
Hotels and resorts often manage teams across multiple buildings, departments, or properties. When I Work helps managers schedule employees across locations while keeping clear visibility into who is working where.
Assign shifts by department or location, share eligible employees across properties, and view coverage for housekeeping, front desk, and maintenance teams in one schedule. Managers can quickly see who is working at each hotel location and adjust coverage when staffing needs change.
HOTEL TEAM MESSAGING
Keep hotel staff connected across every shift
Hotel teams move quickly across housekeeping, front desk, maintenance, and event staff schedules. Team messaging lets managers notify employees about shift updates, coverage needs, or schedule changes without group texts or phone calls.
Employees can message managers or coworkers directly inside the app, keeping scheduling and communication in one place. It all helps hotel managers coordinate teams more easily within a modern labor management system for hotels.
HOTEL AND RESORT SCHEDULING SUCCESS
Trusted by hotel and resort teams
Resorts and hotels often manage large teams across multiple departments, including housekeeping, front desk, maintenance, food service, and recreation staff. When I Work helps hospitality managers build hotel staff schedules faster and keep employees informed when shifts change.
400+
employees
+
streamlined communications
12
departments
Resort store discovers scheduling software that saves hours
400+
employees
+
streamlined communications
12
departments
Lanier World, a major summer resort destination, manages more than 400 employees across 12 departments and multiple job roles during peak season.
Before using When I Work, schedules were created in spreadsheets and posted for employees to check. Frequent schedule changes meant managers spent hours calling staff to confirm shifts or find replacements.
When I Work simplified resort staff scheduling, giving managers easy-to-use resort staffing software that lets schedules be updated instantly while employees receive automatic notifications through the mobile app.
"We looked at other scheduling systems but chose When I Work because it was easy to use and the employees like using it. Before, managers were on the phone constantly about schedules. When I Work eliminated most of those calls by helping employees be more self-reliant."
– Operations Director , Lanier World
Managers can now update schedules quickly, approve time-off requests from their phone, and keep every department aligned during the busiest weeks of the season.
Products Used
Scheduling
Team Messaging
HOTEL AND RESORTS TEAMS WE HELP SCHEDULE
Coordinate hotel and resorts scheduling across departments and locations
Hotels rely on coordinated schedules across multiple departments. When I Work helps managers build hotel staff schedules, keep shifts covered, and maintain clear communication across every team working on the property.
HOTEL TIPS TRACKING
Track tips accurately for hotel service teams
Many hotel roles, such as restaurant staff, bar teams, bell attendants, and valet services, rely on accurate tip reporting. When I Work lets employees record tips at clock-out so managers can review totals alongside scheduled hours.
Managers can customize tip tracking by role and keep clear records for payroll and reporting. That helps hotel operators manage tipped staff more easily while maintaining accurate, transparent pay.
PAYROLL-READY TIMESHEETS
Send accurate hotel timesheets directly to payroll
Hotels manage staff across multiple shifts and departments, including housekeeping, front desk, food service, and maintenance. When I Work keeps time tracking and hotel staff scheduling in one place so managers can review hours, approve timesheets, and export payroll-ready data quickly.
That means fewer manual corrections, fewer payroll errors, and a smoother payroll process during busy hotel operations.
When I Work integrates with your favorite payroll providers:
Loved by millions around the globe
1 in 10 employees have used When I Work.
by our customers on Capterra.
HOTEL TIME CLOCK AND SCHEDULING TOOLS
Manage hotel schedules, time tracking, and labor costs in one place
Hotels rely on coordinated schedules across housekeeping, front desk, food service, and maintenance teams. When I Work helps managers build hotel staff schedules, track hours worked, and keep labor costs under control.
Labor cost visibility coverage visibility labor costs across plumbing jobs
See where labor hours are spent across hotel departments so managers can adjust coverage before costs rise.
Payroll-ready timesheets
Review hours worked and export accurate timesheets directly to your payroll provider each pay period.
Labor budget controls
Compare scheduled hours with hours worked to keep hotel staffing aligned with labor targets.
Overtime alerts
Get alerts while building the schedule if a shift could push an employee into overtime.
Break tracking
Track paid and unpaid breaks directly through the built-in time clock to keep shift records accurate.
