Free Printable Weekly Work Schedule For Employee Scheduling [Template]

If you’re still making the work schedule by hand using a pencil and a piece of paper, you’re wasting valuable time and energy that could be spent training employees, talking with customers, improving your products and services, and working on many other tasks that help you maintain and grow your business.

Ideally, if you’re really interested in saving time and boosting productivity, you’d use an app like When I Work to build the work schedule, track employee time, communicate with employees, and automatically assign qualified employees to open shifts. If you’re not quite ready for that big of a change, the least you could do is ditch the paper and pencil and start building the weekly work schedule in some sort of digital format that can be emailed, texted, or printed out and shared with your employees.

As you probably already know, when you resort to building a work schedule using paper and pencil, making changes is a big pain. Using a printable weekly work schedule that you can access and edit digitally can make scheduling a lot easier and a lot less stressful.

That’s why we designed a simple and free printable work schedule that you can use to schedule hourly employees at your business. We can’t promise that it will make employee scheduling 100% painless for you, but it will definitely make things go a lot smoother when you’re building the schedule week after week.

Here’s how to use the printable work schedule template:

This employee schedule template is completely customizable, which means it can be edited and used to build new work schedules each week.

Step 1: Click on the cell you would like to update (date range, employee column, weekday row) and your cursor will appear, allowing you to add or update information at any time.

Step 2: When you’re finished adding information, you can print your new schedule by clicking the PRINT button location in the upper right-hand corner, or you can save as a PDF if you plan on emailing the schedule to your team.

That’s it!

If you’d like to start over with an empty schedule, just click the CLEAR button to remove all existing data from the document.

One final thing to note: The PRINT button may not work in programs other than Adobe Acrobat. If the button is unresponsive, you will simply need to proceed with printing as you would with any other document.

Benefits of using a printable work schedule

A printable work schedule template has a lot of benefits for your business or organization. 

First, you’ll be able to keep your team organized and aware of their schedules, minimizing the risk of miscommunication and errors. A printable work schedule template can also help save you a lot of time and effort—you’ll be able to quickly and easily create a professional-looking schedule without complicated spreadsheet programs or a messy hand-written sheet. 

You can also improve productivity and efficiency with a printable work schedule template by ensuring that your team is always aware of their responsibilities and tasks. A printable work schedule template is a helpful tool for any business or organization looking to streamline their scheduling process and improve efficiency.

Want to skip the printable work schedule template and just start using employee scheduling software instead?

Save 8 hours a week by scheduling with When I Work

Sign up to try When I Work free for 14 days and see how much easier it is to schedule your employees.