Top 7 Trucking Payroll Software 2024

As a trucking company owner, you face the challenges of managing payroll for drivers who receive compensation based on miles driven or delivered loads. You need a reliable and efficient payroll solution that streamlines the process, reduces errors, and ensures compliance with regulations. The right trucking payroll software can help you save time, reduce administrative burden, and keep your drivers happy and motivated.

Here are the key things to know about choosing the best trucking payroll software for your business:

  • Look for software with essential features such as dispatch and scheduling management, GPS tracking, driver management, billing and invoicing, reporting and analytics, and communication tools.
  • Consider your fleet size, growth plans, and specific focus (freight type, geographic area, etc.) when selecting a software provider.
  • Choose a solution that integrates with your existing systems and can scale with your business as it grows.
  • Ensure the software is user-friendly and provides adequate training and support for your staff.
  • Compare pricing and contract terms carefully to find the most cost-effective option that meets your needs.

Table of contents

Key features to look for in trucking payroll software

When searching for the right trucking payroll software for your business, it’s essential to consider the features that will streamline your operations and help you manage your fleet more efficiently. Choosing a software solution that incorporates these critical features can save you time, reduce errors, and ultimately improve your bottom line. Here are some key features to look for:

Multi-location support

Trucking companies often operate across multiple states, dealing with different tax regulations and compliance requirements. Managing payroll becomes complex and time-consuming when each state has its own payroll rules and regulations. A robust trucking payroll software should handle multi-location support, allowing you to seamlessly manage payroll for drivers operating in various states.

With multi-location support, the software automatically applies the appropriate tax rates and regulations based on each driver’s location, ensuring accuracy and compliance. It eliminates the need for manual calculations and reduces the risk of errors, saving your business time and money while providing peace of mind, knowing that you comply with state-specific regulations.

Integration capabilities

To optimize your trucking operations, your payroll software should integrate seamlessly with other essential systems, such as your transportation management system (TMS) and fleet maintenance software. Integration allows for smooth data flow between systems, reducing manual data entry and minimizing errors, which can be costly and time-consuming to correct.

Integrating your payroll software with other tools, such as your TMS and fleet maintenance software, provides a comprehensive view of your operations. You can track driver performance, monitor vehicle maintenance, and make informed decisions to improve efficiency and profitability. Automatic calculation of driver pay based on miles driven, easy monitoring of vehicle repairs, and upkeep expenses become possible, reducing manual input and error risk.

Extra features, like an employee time clock

In addition to core payroll functions, look for trucking payroll software that offers extra features to enhance your workforce management. One such feature is an employee time clock, which allows you to accurately track driver hours, monitor attendance, and ensure compliance with hours of service (HOS) regulations. With an integrated time clock, drivers can easily clock in and out using their mobile devices, providing you with real-time visibility into their work hours.

An employee time clock streamlines payroll processing and optimizes driver schedules, reducing labor costs. Accurately tracking driver hours ensures appropriate work allocation, preventing fatigue and dangerous situations on the road. 

The time clock helps identify over- or understaffing, allowing for scheduling adjustments that improve efficiency and reduce costs. When evaluating trucking payroll software, choose a solution with a robust, user-friendly time clock feature designed for the trucking industry, like the When I Work time clock.

Trucking payroll software comparison table

To help you compare the top trucking payroll software options, we’ve created a comprehensive table that highlights the key features, benefits, and considerations for each platform:

ProductPriceFeaturesProsConsFree Trial
When I WorkStarts at $2.50/user/monthEmployee scheduling, time tracking, payroll, tax compliance, mobile appTailored for the trucking industry, user-friendly interface, saves time on schedulingLimited integrations with other software14-day free trial
QuickBooksStarts at $37.50/month + $6/employee/monthPayroll processing, tax filing, expense tracking, accounting integrationSeamless integration with QuickBooks accounting, expense management featuresNot specifically designed for trucking companies30-day free trial
GustoStarts at $40/month + $6/employee/monthAutomated payroll, tax filing, employee benefits, HR toolsEasy to use, comprehensive HR features, good customer supportHigher pricing compared to some alternatives30-day free trial
Axon SoftwareCustom pricingTrucking-specific payroll, accounting, fuel tax reporting, driver settlementsAll-in-one solution for trucking businesses, IFTA compliance featuresSteep learning curve, complex interfaceDemo available
Axis TMSStarts at $99/monthDispatch, fleet management, driver payroll, safety complianceComprehensive transportation management features, safety compliance toolsUser interface can be confusing, lacks some advanced payroll featuresDemo available
TruckingOfficeStarts at $20/month/user, with additional fees for extra users and features.IFTA fuel tax reporting, dispatching and load tracking, invoicing, and accounts receivableCloud-based, user-friendly, good customer supportLimitations in customization options and integrations with other softwareFree trial available
ProTransportStarts at $50/month for up to 5 trucks, with additional fees for extra trucks and features.Driver commissions, payroll processing, direct deposit, IFTA fuel tax reportingEasy to use, integrates with QuickBooks and Xero, streamlines financial processesHigh pricing, extra fees for extra trucks, limited customization options, integration limitations, no mobile app mentionedFree demo available

Top 7 trucking payroll software in 2024

Managing payroll for your trucking company can be complex and time-consuming. To help you find the best solution, we’ve compiled a list of the top seven trucking payroll software options available in 2024.

1. When I Work

Rating: 4.3/5 (G2)

Key features:

  • Employee scheduling and time tracking
  • Payroll and tax compliance
  • Mobile app for easy access
  • Integrations with popular business tools

Benefits and differentiators:

When I Work is a comprehensive payroll solution designed specifically for businesses like trucking companies. Trusted by over 200,000 workplaces and serving over 1 million people in over 50 countries, it streamlines your operations and saves you time. With features like employee scheduling, time tracking, and payroll processing, When I Work helps reduce labor costs by 20% and saves businesses up to 15 hours per week on scheduling.

With the app, drivers can clock in and out, view schedules, and request time off from anywhere, resulting in a 3X reduction in no-shows. Moreover, it ensures compliance with trucking regulations and simplifies taxes, making it a top choice for trucking companies.

Even better, When I Work integrates seamlessly with popular accounting software like QuickBooks and Xero, reducing errors and the need for manual data entry. It even offers robust reporting capabilities, providing valuable insights into labor costs, overtime, and employee performance.

2. QuickBooks

Key features:

  • Payroll processing and tax filing
  • Expense tracking and management
  • Integration with QuickBooks accounting software

Benefits and differentiators:

QuickBooks Payroll is a popular choice for businesses already using QuickBooks for their accounting needs. The seamless integration between the two software solutions allows for streamlined financial management and reduces the risk of errors. The software automates payroll tax calculations and filings, saving businesses time and ensuring compliance with regulations. However, some users have reported that QuickBooks Payroll can be complex and difficult to navigate, especially for those new to payroll processing, and customer support has been a concern for some users.

Pricing:

Starts at $37.50/month + $6/month/user.

3. Gusto

Key features:

  • Automated payroll and tax filing
  • Employee benefits management
  • HR tools and compliance support

Benefits and differentiators:

Gusto is a popular payroll and HR software that offers automated payroll processing, tax filing, and employee benefits management. It provides HR tools and compliance support, making it a good choice for small to medium-sized businesses. However, like QuickBooks, Gusto doesn’t tailor its features to the trucking industry. Some users have also mentioned that the pricing can be higher than other payroll solutions.

Pricing:

Starts at $40/month + $6/month/user.

4. Axon Software

Key features:

  • Trucking-specific payroll and accounting
  • Fuel tax reporting and IFTA compliance
  • Driver settlements and expense tracking

Benefits and differentiators:

Axon Software is a comprehensive solution designed for the trucking industry. It offers payroll, accounting, and fleet management features. It also helps fuel tax reporting, IFTA compliance, and driver settlements. While it provides a wide range of features, some users have reported a steep learning curve and complexity in using the software effectively.

Pricing:

Contact Axon Software’s sales team for a custom quote tailored to your trucking company’s needs.

5. Axis TMS

Key features:

  • Dispatch and fleet management
  • Driver payroll and settlements
  • Safety and compliance management

Benefits and differentiators:

Axis TMS is a transportation management system that includes payroll and settlement features for trucking companies. It offers dispatch and fleet management tools and safety and compliance management. However, some users have mentioned that the user interface could be clearer and that the software may need more advanced payroll features in dedicated payroll solutions. Pricing information is not readily available on their website, so interested companies must contact Axis TMS directly for a quote.

Pricing:

Starts at $99/month.

6. TruckingOffice

Key features:

  • Driver settlements and owner-operator payments
  • IFTA fuel tax reporting
  • Dispatch and load tracking
  • Invoicing and accounts receivable management

Benefits and differentiators:

TruckingOffice is a cloud-based trucking management solution that offers payroll and settlement features for drivers and owner-operators. It streamlines IFTA fuel tax reporting and provides tools for dispatch, load tracking, and invoicing. The software is user-friendly and offers good customer support. However, some users have reported limitations in customization options and integrations with other software.

Pricing:

Starts at $20/month/user, with additional fees for extra users and features.

7. ProTransport

Key features:

  • Payroll processing and direct deposit
  • Driver settlements and commissions
  • IFTA fuel tax reporting
  • Integration with leading accounting software

Benefits and differentiators:

ProTransport is a comprehensive trucking payroll software solution that offers driver settlements and financial management tools. It provides direct deposit for driver payments and integrates with popular accounting software like QuickBooks and Xero, reducing manual data entry and streamlining financial processes. 

It also offers IFTA fuel tax reporting, helping trucking companies maintain compliance and accuracy in their tax filings. The software is designed to be user-friendly and offers excellent customer support.

Pricing:

Starts at $50/month for up to 5 trucks, with additional fees for extra trucks and features.

Optimize your payroll process with When I Work

Comparing payroll solutions for your trucking company, it’s clear that When I Work stands out from the rest. With its comprehensive feature set tailored to the trucking industry, a user-friendly interface, and exceptional customer support, When I Work offers a superior solution that simplifies your payroll process and saves you time. Unlike other payroll software options, it provides industry-specific functionality and ease of use, ensuring you can manage your payroll efficiently and accurately. 

Experience the difference for yourself and discover how When I Work can help you streamline your operations, reduce errors, and keep your drivers satisfied – start your demo of our payroll software today!

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