Healthcare workforce planning

The future of workforce planning starts now.

To succeed with today’s workforce, the way you manage, schedule, and engage your hourly team needs to evolve.

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Logos of our enterprise customers

Reduce turnover and overtime with modern workforce planning.

Intuitive Scheduling

Move shifts, change views to your needs, and share across departments.

Improve labor budgets

See forecasted payroll and overtime in one-click.

Align Multiple Locations

Make balancing labor across locations a breeze.

Time Clock punch in on any device

HCM INTEGRATIONS

Readily integrates with your current payroll and HCM platform.

Interfacing with your current HCM platform is secure, stable, and fast. Whether its provisioning employees, single sign-on, synchronizing time records, or reporting When I Work plays nicely with others.

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When I Work

Scalable work schedule maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

Security and Scalability

Employee-focused and API-first

We monitor our systems 24/7/365 to give our customers and users peace of mind. We operate our information systems using industry-standard open-source technologies and a hardened configuration with redundancy and scalability built into our design. We also offer a robust API for custom integrations to connect your tech stack.

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Mobile workforce management

Mobile-first manager and employee experience.

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app screenshot
app screenshot
app screenshot
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Shift coverage made easy

Confident, cost-effective, and safe shift coverage.

Overtime notification
Labor report options
drop down to choose multiple locations
open shifts for pick up
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Powering the future of work for over 250,000 healthcare workers.

45%

Workplaces utilizing self-scheduling weekly.

61%

Shifts covered or confirmed in 24 hours.

85%

Weekly engagement by employees and employer.

Over 200,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

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“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

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“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

Self Scheduling with When I Work

Flexible self-scheduling is key to workplace success

Workplaces have been steadily adopting flexible self-scheduling at a rate of 20% annually over the past decade. In 2020, however, adoption has increased 10-fold among thriving workplaces and millions of hourly workers.

Explore Future of Work