Free Employee Scheduling Software

Build the work schedule in minutes. Share and track it—for free!

drawing of a manager and employee using When I Work to schedule and communicate on a laptop and phone

Loved by millions around the globe

1 in 10 employees have used When I Work.

When I Work is rated four and a half out of five stars by our customers on  Capterra.

Businesses on Capterra Love When I Work

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4.5/5 (209 Reviews)

William O'DonnellManager, Sweet Arts Bakery

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I love this software and my employees love this software!

I find the software simple enough to use and introduce to employees but the complex enough to have every feature I could really ever need from a scheduling software. I also find the WhenIWork team extremely supportive when I need assistance!

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Val StoyanoviLKB Long Beach

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Perfect... period!

Love the app, the service is second to none, and the ease of use is incredible EASY! I own & manage a fitness franchise and WhenIWork made my life easier than i ever thought possible. I love the multi-level upgrade options, i love that my suggestion was considered and now in use!

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Glenn RewiOwner Manager, Coffee Culture Sumner & Merivale

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When I Work REALLY WORKS

I have been using WIW in 2 of my cafes for 18mths now and its made life so much easier! From writing rosters, to finding staff replacements at the last minute WIW will make it all so simple and fast no matter what your roster issues.

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Janine KernaleguenHospital Administrator/CEO, Gateway Veterinary Services

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So versatile!

We have only just begun to use the program, but I have been looking in to it for awhile. With the inexpensive cost, I am able to use this to schedule our part time staff with ease and know that they all have access to when they are scheduled to work. Having the time off requests is great and easy.

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Start Saving Time in 3 Easy Steps

We'll turn 8 hours a week into 15 minutes a week.

1

Build an Entire Week’s Schedule in Minutes (Save Hours Every Week)

  • Start with a template instead of from scratch
  • Drag and drop shifts
  • Instantly see who is available and qualified
2

Share the Schedule With Everyone in One Click

  • Click publish and employees get notified instantly
  • No more calls to you to ask about the schedule
  • Absentees reduce by 25% on average
3

Handle Changes and Replacements Instantly During the Week

  • Handle changes on your phone or computer
  • Select qualified employees and click send
  • Qualified employee can fill the position in a click.

Join 100,000+ Business Owners and Managers

Who are spending less time scheduling and more time growing their business.

Owners and Managers Say When I Work Helps Them:

  • Spend less time scheduling and fighting fires
  • Have more time to spend growing their business
  • Have happier, more reliable employees
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    Couldn't Survive Without It!

    by Watab2 - Jul 16, 2015

    I absolutely couldn't survive without this app. It makes my job so much easier!

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    When I Work Has Made Scheduling Easy!

    by Noppel123 - Sep 10, 2015

    I am so happy to have found this scheduling app! Writing schedules, managing employee requests, and communicating their shifts has been a complete 100% turn around from where it was 8 months ago. It's easy for me to use as well as my employees. Scheduling is so much easier, and I don't dread writing the schedule anymore.

Try it Free in Minutes

The new way of schedule making is fast, easy, reliable, and built for one purpose: to make work less work.

Easily Add Employees
Easily Create Shifts

Great support by real people.