Never let another employee be confused about their shift. With When I Work's Shift Notes, managers can add shift-specific information to help their employees be as informed as possible as they care for patients.
Even employees without a smartphone can connect with management and other caregivers while on-the-go. Not only do they receive shift notifications via text and email, they can even grab open shifts with a one-word text.
If your employees do home visits, use the Sites feature to create off-site shifts. While viewing the schedule, select specific Sites, or view all employee shifts, so at-a-glance you can see where your staff are scheduled.
Don't let an active schedule become a chaotic schedule. When I Work's drag-and-drop Scheduler lets your view availability, time-off-requests, and potential overtime as you schedule. Publish with one click and you're done.
65
1
Saved 10 hours per week with processing scheduling
Flexible scheduling to accommodate a 24-hour business
Improved schedule visibility for all employees
Spring Wind Assisted Living & Memory Care (part of the larger Edgewood Management Group) is located in Laramie, WY and provides Assisted Living and Short Term stays where residents have 24-hour access to a registered nurse. As part of Jessica’s role as Clinical Services Director, it’s her responsibility to ensure nurses and CNAs are scheduled around the clock to provide dependable care in Spring Wind's community.
Prior to When I Work, Spring Wind scheduled nurses and CNAs on Excel. Using this Excel scheduling system to manage employees, Jessica devoted approximately six hours per week to creating the schedule and another 4 hours to making last minute changes for swap/drop requests.
Spring Wind selected When I Work for its ability to schedule nurses and CNAs beyond the 9-5 business hours. Now, employees can quickly enter their preferred hours and submit Time O requests in one app. Employees also enjoy the ability to check the schedule to see if their favorite colleagues are also working at the same time. Jessica also enjoys setting up Annotations to introduce new residents to the sta for a warmer welcome.
Using When I Work at Spring Wind simplified internal processes that used to take a lot of time and focus away from their residents. Now, with the 10 extra hours saved from scheduling, the Clinical Services Team can build out better quality programs for residents.
Bunch Care Homes has a staff of 10 employees, primarily caregivers for adults with disabilities.
10
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Better communication
Reduced absenteeism
Better organization
Caring for adults with disabilities is a round-the-clock job. With a staff of just ten providing intensive care, proper scheduling is a top priority. Scheduling was previously done manually by a spreadsheet and was not very organized; all communications and changes were done manually. The employees all had smartphones and wanted an app where they could easily view and manage their schedules.
After implementing When I Work, setting up the schedule became much quicker and easier than before. Every employee has the application on their smartphone and can access their schedule and get reminders for last minute changes and shift openings. When I Work saves management time scheduling and ensures adequate staffing levels so the focus remains on providing quality care.
Get Shift DoneTM with When I Work's suite of integrated products including employee scheduling, time clock, hiring and messaging software. We help employees and employers work better together and more efficiently through easy-to-use, intuitive, Web and mobile applications – allowing you to focus on business critical tasks, and less on day-to-day communications with your staff. Work smarter, not harder so that you can Get Shift Done. Sign up for FREE to get started.
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