Free Excel Template for Employee Scheduling

Get the only Excel template for employee scheduling that lets you easily add employees, add shifts, keep track of overtime and forecast your labor costs so you can stay within your budget. This is the best excel template because it lets you quickly see your staff schedule at a glance and easily make changes to your employee's work schedule.

How to Use Your Excel Employee Schedule Template

Step 1

Enter Your Employees

On the purple tab titled Employees, enter employees names, hourly rate, and overtime limit (how many hours an employee can work before overtime kicks in) on each row.

Step 2

Create Shifts and Roles

On the green tab titled Shifts, enter start and end times for shifts.

In the box titled Shift Types, enter the names you have for each kind of shift. (i.e. manager, server, host, team lead etc.)

Step 3

Start Scheduling!

Now that you have your employees and shifts entered, simply select an employee from the drop down and select their shifts from drop downs on each day. (To change the week, change the start date at the top of the schedule).

That’s it! Now you can quickly schedule your employees as well as keep an eye on total hour and labor costs.

Want to make scheduling even easier?

Sign up for your free When I Work account now. It's free for up to 75 employees.

When I Work is the free employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

Download our FREE
Excel Template

Enter your company name, email address and the number of employees you want to schedule and we will customize the excel file just for you!