When I Work Pricing

Choose the best plan for your team

Essentials

$2.50 / user

Who uses Essentials?

Workplaces that need to save time with an easy-to-use, employee-focused scheduling platform.

OR

What you get in Essentials

  • Standard Scheduling
  • Advanced Scheduling

Confident shift coverage

Know at-a-glance who’s seen the schedule with shift confirmations and notifications.

Control your labor budget with ease

Manage labor costs with forecasting tools and overtime alerts.

Team messaging and engagement

Increase employee engagement with a user-friendly platform they’ll love.

Pro

$5.00 / user

Who uses Pro?

Workplaces that need to balance employee empowerment with management visibility.

OR

What you get in Pro

  • Advanced Scheduling
  • Scalability & Customization

Enhanced visibility and role permissions

Give your staff autonomy with dynamic features that make your workplace more efficient.

Custom reporting

Visualize your data easily and identify trends quickly to make decisions for your business.

Share labor across multiple locations

Easily scale across locations by sharing eligible staff between schedules.

Premium

$8.00 / user

Who uses Premium?

Workplaces that need a scalable workforce management platform with more automation.

OR

What you get in Premium

  • Advanced Scheduling
  • Scalability & Customization

Implement in days, not months, included

Get up and running this week, with no added implementation costs.

API-first and ready for integrations

Create custom integrations and securely interface with your current platforms.

Single sign on capability

Make it easy for your team to access and manage schedules within your current system.

Full-service payroll

A revolutionary new approach to payroll—no syncing or importing required.

Find out more

Compare Plans By Features

ShiftOS™
EssentialsProPremium
UsersUnlimitedUnlimitedUnlimited
AdministratorsUp to 3Up to 3Up to 3
Team Messaging
Availability Management
Time Off Management
Workplace Dashboard
Document Storage
SMS & Push Notifications
Multifactor Authentication (MFA)

See how much your time is worth.

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Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.

$0

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Enter the average rate your
managers earn.

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Enter the total number of users that will be using When I Work including managers.

$0

Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.

Have questions? We’ve got answers.

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Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you’ll be billed for the current month, but you won’t be billed again. Change your plan anytime.

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Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on the gear, and choose “Account & Billing” to see your options.

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What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

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What web browsers work best?

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Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

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How much does When I Work cost?

You can try When I Work through a fully-featured, free 14-day trial. When I Work offers three plans so you can choose what’s best for your workplace. The Essentials plan starts at $2.50 per user, per month, the Pro plan starts at $5.00 per user, per month, and the Premium plan starts at $8.00 per user, per month with optional add ons available for all plans. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.

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How do I choose a paid plan?

Start by signing up for a free 14-day trial. Navigate to the Account & Billing page in the app to choose the plan that fits you best.

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Over 200,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

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“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

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“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

customer headshot

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy