Scheduling for Shift Based Workplaces
Smarter scheduling software for hourly teams
Build schedules in minutes, share them instantly, and skip the chaos of last-minute updates. When I Work combines scheduling, time tracking, and team messaging together into one easy-to-use platform designed for shift-based businesses.
All-in-one workforce scheduling
When I Work is the shift scheduling app that makes managing schedules and people simple. You can build and share employee schedules, track who’s working, approve time-off requests, and message your team from anywhere.
From restaurants and call centers to construction sites and retail stores, our workforce scheduling tools keep every shift on track and every team aligned.
EMPLOYEE SCHEDULING SOFTWARE
Schedule Faster
Spend less time scheduling shifts and more time running your business. Build the schedule in minutes, offer OpenShifts for flexible scheduling, and notify your team instantly.
Explore SchedulingEMPLOYEE TIME TRACKING
Track Time Easier
Use built-in scheduling and time tracking to reduce errors and manage labor costs effectively. Use GPS clock-ins and geofencing to verify locations, streamline payroll, and improve accountability.
Explore AttendanceTEAM MESSAGING
Communicate Better
Keep your whole team in sync with our built-in messaging app. Send shift reminders, updates, and announcements right where your employees already check their schedules.
Explore MessagingSimplify shift work for hardworking teams
You can cut chaos, lower labor costs, and keep your best people longer with employee scheduling software your team actually wants to use.
You and your staff get instant access to schedules, shift updates, and time tracking from desktop or mobile. Everything updates in real time, so your whole team stays aligned without extra effort.
“When I Work has drastically reduced the time it takes to make a schedule. I save 14 hours a week now!”
The shift app that grows with you
When I Work is built to scale across single or multiple locations. Whether you manage five employees or 500, When I Work grows with you.
Auto scheduling
Create your work schedule with a single click. The smart auto scheduler matches shifts with the right employees based on their qualifications, availability, and preferences.
Explore Auto Scheduling
Labor forecasting
Plan confidently with insights into your labor budget and future staffing needs with real-time labor forecasting.
Explore Labor Forecasting
Multi-location management
Oversee every job site, department, or team from one dashboard. Customize views, permissions, and workflows to fit your business needs. It’s multi-location scheduling, made easier than ever.
Explore Multi-Location SchedulingMOBILE SCHEDULING AND TIME CLOCK APPS
Manage work from anywhere
Wherever your team works, whether in-store, on-site, or across multiple locations, the When I Work mobile app keeps everyone connected and accountable.
- Approve time-off requests, fill shifts, and review shift swaps in seconds
- Track attendance and prevent early clock-ins with GPS
- Send team updates in real time, one-on-one or to a group
- Give employees the flexibility to manage their own shifts, and see every update reflected instantly across the team
“It saves me 8 hours a week. Instead of texting back and forth, employees can swap shifts in the app. All I do is approve the swap.”
Bradley Taylor
The Donut Trap
Customer since 2024
Ridiculously easy to use, unbelievably fast to set up
You can set up your employee scheduling software in minutes. No IT department, no training required. Managers and staff learn it fast, use it easily, and love it immediately.
You shouldn’t have to spend your day buried in spreadsheets. When I Work is designed for shift-based teams, is easy to pick up, reliable to use, and ready when your team needs it.
Payroll integrations
Payroll and integrations that just work
Make payroll faster and more accurate when you connect When I Work with your favorite systems. Sync your data with Rippling, ADP, QuickBooks, Gusto, and more to keep everything consistent and reduce administrative work.
You’ll spend less time on manual entry and more time working on your business.
Built for every kind of workplace
When I Work is designed for the teams who keep your business moving, on every shift, in every location.
Manufacturing
On manufacturing factory floors, production leads check who’s clocked in before the first line starts.
View Manufacturing
Catering
Caterers can fill an unexpected vacancy. Event coordinators can handle last-minute gaps from their phone as soon as they arrive on site.
View Catering
Franchisees
Franchise managers post new schedules and approve shift swaps in seconds.
View Franchises
Dental Practices
At dental practices, the office manager reviews availability and confirms tomorrow’s appointments before closing up.
View DentalTrusted by more than 200,000 workplaces
Join millions of employees, managers, and business owners using When I Work to simplify scheduling, track attendance, and improve team communication.
“I’ve been searching for years for good scheduling software. Nothing even comes close to When I Work.”
“Using When I Work has saved me more than 7 hours per week handling the schedule changes and requests. Now, I’m only spending about 15 minutes per week to build out a schedule.”
“Setup took minutes and it’s incredibly intuitive.”
“I was so relieved when I found When I Work. Setting up took just a little bit, but it wasn’t hard to learn and I was able to do it very quickly. It’s very intuitive and it was easy to train someone else how to do it.”
“We were able to go from a local, to a regional, to a national company, and we could never have done that without When I Work.”
“When I Work has saved me about 50% of my scheduling time per employee. Training a new employee to use the app takes less than 10 minutes.”
Using When I Work prevents us from being in a situation where our service isn’t up to standards because we don’t have enough people. We’ve never felt the need to change it or save money by not using it because we don’t wanna mess with it.”
“We love When I Work! It’s easy to use and simple to manage.”
Everything you need, all in one place
Get all the tools to manage your team, control labor costs, reduce absenteeism, and keep people on your team longer with easy-to-use software that managers and employees love.
Award-Winning Workplace Scheduling Software
Award-winning scheduling software
Leading industry groups have recognized When I Work for excellence in workforce management.
What does it mean for you? Software that works from day one, backed by experts who understand how shift work really happens.
Learn About Our TeamStraightforward pricing, real value
Try When I Work free for 14 days and see how easy workforce scheduling can be. Plans start at just $2.50 per user per month, including all features.
No contracts, no surprises. Just software that scales with your business.