Integration partners

Payroll, time tracking, and scheduling. Instantly integrated.

Tame the chaos with Gusto and When I Work.

Streamline Payroll

Push employee hours into Gusto at the end of each pay period.

Sync Employee Data

Match users from Gusto into When I Work for seamless onboarding.

Predictable Outcomes

Track scheduled hours and actual hours with one system of record.

 
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Dyana Doherty

Mainstream Boutique

Customer since 2016

WORK SCHEDULING

Work Better. Together.

When I Work is a free employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

2018 category leader award from GetApp2018 most affordable award from Capterra

Mobile Scheduling and Time Clock Apps

Put the back office in your front pocket. Manage from anywhere.

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Melody Evans

Hodges Bend

Customer since 2014

FREE SCHEDULING SOFTWARE

Track labor costs in real time.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:

20%

Decrease in labor costs

8x

Time saved scheduling

3x

Reduction in employee no-shows

EMPLOYEE SCHEDULING SOFTWARE

Get the right people, in the right place, at the right time.

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"It saves me 8 hours a week. Instead of texting back and forth all day, our employees can use the app to switch shifts up, and all I have to do is approve the swap. Love it." --Dangerous Man, Customer Since 2015

TIME TRACKING SOFTWARE

Control labor costs. Reduce overtime. Streamline payroll.

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Loved by millions around the globe

Join more than 150,000 workplaces running on When I Work

When I Work is rated four and a half out of five stars by our customers on  Capterra.

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Pretty fantastic time saver

Villainous J

User friendly...straight forward and customizable all the things you need from a scheduling app.

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Best App for Restaurant Scheduling

Yodonna

All communications, scheduling, swap, requests...all on the same app. You can even see everyone one the shift.

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😍 Love it!!

HikariHellscythe

It really helped me keep track of when I worked and also helped me keep in touch with coworkers.

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Amazing

ReNae

I want to recommend this to every place I’ll ever work!!!

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Convenient and easy

Michael Hearn

In my 34 years of working in the service industry and watching technology grow, this is a very convenient and easy way for a team to coordinate.

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Stress free!

Christina B

This app is definitely Stress Free! Coming from downloading calendars and typing in employees names, this is so convenient compared to the old school pen and Calendar!!!

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Great app not just for scheduling!

Long Island Bro

Communication with my staff has been way more efficient and my labor cost is clear to see as I am making the schedule. I recommend this for any business trying to scale, simplify payroll cost and employee scheduling.

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Love it

Elizabeth Rogers

Love it .. it shows when I work my hours and who\'s on schedule with me. Its quick and convenient.

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Employee Opinion

Jordon Sabo

As an employee this app works fantastic. The notifications are in real time, the work chat is easy to manage, and the shift alerts are beneficial to my busy schedule. Would recommend for any company!

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Excellent

WendyJoV

Thank you for creating an excellent app to help manage work schedules! I love that I can offer a shift and the first people to respond automatically take the shift for however many positions I have set up.

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So Easy So Efficient

WORKFlows

I have been using When I Work for years now across many different brands and industries. I absolutely love how easy it is to use, how economical and efficient it makes scheduling.

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Great Vibe

Vxspy

It has all the necessities to fuel a good work environment. Everyone at work is connected and not so irrational. I love this app and I recommend it to all of you whose workplace invites the workapp idea.

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Unbelievable piece of software

Dean Malkani

Unbelievable piece of software that I've been looking for as a manager for years. The UI is glorious across browser and mobile app.

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Great for employees

Mullac544

I’m an employee for a concession stand with varying hours and locations and it works really well to show me both the different locations and the hours for each. Would 100% recommend

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Modern Scheduling App

Kaley Lariviere

Really modern way to have a schedule, makes communicating with coworkers easier!

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Easy, convenient

Life nurse

I have my schedule with me at all time. Able to communicate with my coworkers and swap shifts. Get immediate notification of available shift.