Employee scheduling app that makes managing shifts easier.
- Free mobile app
- Break management
- Share schedules automatically
When I Work runs on Rippling
Get the power you need to take your business to the next level.
Schedule faster
Save up to 15 hours per week building the work schedule.
Improve accountability
Give everyone access to the schedule at their fingertips.
Decrease labor costs
Make your workplace more profitable and efficient.
EMPLOYEE SCHEDULING SOFTWARE
Get the right people, in the right place, at the right time.
Martha Rossini Olson
Sweet Martha’s Cookies
Customer since 2012
Online employee scheduling
Employee scheduling app that saves you time and money.
Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:
20%
Decrease in labor costs
8x
Time saved scheduling
3x
Reduction in employee no-shows
Loved by millions around the globe
Join more than 200,000 workplaces running on When I Work
When I Work is rated 
by our customers on Capterra.
Pretty fantastic time saver
Villainous J
User friendly...straight forward and customizable all the things you need from a scheduling app.
Best App for Restaurant Scheduling
Yodonna
All communications, scheduling, swap, requests...all on the same app. You can even see everyone one the shift.
???? Love it!!
HikariHellscythe
It really helped me keep track of when I worked and also helped me keep in touch with coworkers.
Amazing
ReNae
I want to recommend this to every place I’ll ever work!!!
Convenient and easy
Michael Hearn
In my 34 years of working in the service industry and watching technology grow, this is a very convenient and easy way for a team to coordinate.
Stress free!
Christina B
This app is definitely Stress Free! Coming from downloading calendars and typing in employees names, this is so convenient compared to the old school pen and Calendar!!!
Great app not just for scheduling!
Long Island Bro
Communication with my staff has been way more efficient and my labor cost is clear to see as I am making the schedule. I recommend this for any business trying to scale, simplify payroll cost and employee scheduling.
Love it
Elizabeth Rogers
Love it.. it shows when I work my hours and who's on schedule with me. Its quick and convenient.
Employee Opinion
Jordon Sabo
As an employee this app works fantastic. The notifications are in real time, the work chat is easy to manage, and the shift alerts are beneficial to my busy schedule. Would recommend for any company!
Excellent
WendyJoV
Thank you for creating an excellent app to help manage work schedules! I love that I can offer a shift and the first people to respond automatically take the shift for however many positions I have set up.
So Easy So Efficient
WORKFlows
I have been using When I Work for years now across many different brands and industries. I absolutely love how easy it is to use, how economical and efficient it makes scheduling.
Great Vibe
Vxspy
It has all the necessities to fuel a good work environment. Everyone at work is connected and not so irrational. I love this app and I recommend it to all of you whose workplace invites the workapp idea.
Unbelievable piece of software
Dean Malkani
Unbelievable piece of software that I've been looking for as a manager for years. The UI is glorious across browser and mobile app.
Great for employees
Mullac544
I’m an employee for a concession stand with varying hours and locations and it works really well to show me both the different locations and the hours for each. Would 100% recommend
Modern Scheduling App
Kaley Lariviere
Really modern way to have a schedule, makes communicating with coworkers easier!
Easy, convenient
Life nurse
I have my schedule with me at all time. Able to communicate with my coworkers and swap shifts. Get immediate notification of available shift.