Free Employee Scheduling Software

Build the work schedule in minutes. Share and track it—for free!

Employee Scheduling Software

Schedule Faster

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Create the work schedule in minutes and share with your team.

Explore Scheduling

Employee Time Tracking

Track Time Easier

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Integrate your schedule with the time clock and reduce labor costs.

Explore Attendance


Hire Better

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Post jobs, track applicants, and hire better candidates faster.

Explore HIre

Staff Scheduling Software

Reduce chaos, costs, and turnover

Employee scheduling and time tracking software for the modern workforce. Desktop and mobile apps give everyone the access they need.

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Dyana Doherty

Mainstream Boutique


Work Scheduling

Work Better. Together.

When I Work is a free employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

2018 category leader award from GetApp2018 most affordable award from Capterra


Put the back office in your front pocket.

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Rebecca Baker

Hodges Bend


Free Scheduling Software

Ridiculously easy to use. Unbelievably fast to set up.

The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.

2018 category leader award from GetApp2018 most affordable award from Capterra

Employee Scheduling Software

Get the right people, in the right place, at the right time.

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"It saves me 8 hours a week. Instead of texting back and forth all day, our employees can use the app to switch shifts up, and all I have to do is approve the swap. Love it." - Dangerous Man, Customer Since 2015


Control labor costs. Reduce overtime. Streamline payroll.

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Employee Scheduling Software For Any Industry

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication. Read their stories below.

Read Real Stories from When I Work Customers

View All Industries


14 Employees

castle board game cafe
Read Ryn's Story


270 Employees

Elephants Deli Employees
Read Roz's Story


70 Employees

Blue Plate Catering Employees
Read David's Story
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Loved by millions around the globe

Join more than 150,000 workplaces running on When I Work

When I Work is rated four and a half out of five stars by our customers on  Capterra.

Pretty fantastic time saver

Villainous J

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User friendly...straight forward and customizable all the things you need from a scheduling app.

Best App for Restaurant Scheduling


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All communications, scheduling, swap, requests...all on the same app. You can even see everyone one the shift.

😍 Love it!!


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It really helped me keep track of when I worked and also helped me keep in touch with coworkers.



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I want to recommend this to every place I’ll ever work!!!

Convenient and easy

Michael Hearn

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In my 34 years of working in the service industry and watching technology grow, this is a very convenient and easy way for a team to coordinate.

Stress free!

Christina B

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This app is definitely Stress Free! Coming from downloading calendars and typing in employees names, this is so convenient compared to the old school pen and Calendar!!!

Great app not just for scheduling!

Long Island Bro

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Communication with my staff has been way more efficient and my labor cost is clear to see as I am making the schedule. I recommend this for any business trying to scale, simplify payroll cost and employee scheduling.

Love it

Elizabeth Rogers

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Love it .. it shows when I work my hours and who\'s on schedule with me. Its quick and convenient.

Employee Opinion

Jordon Sabo

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As an employee this app works fantastic. The notifications are in real time, the work chat is easy to manage, and the shift alerts are beneficial to my busy schedule. Would recommend for any company!



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Thank you for creating an excellent app to help manage work schedules! I love that I can offer a shift and the first people to respond automatically take the shift for however many positions I have set up.

So Easy So Efficient


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I have been using When I Work for years now across many different brands and industries. I absolutely love how easy it is to use, how economical and efficient it makes scheduling.

Great Vibe


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It has all the necessities to fuel a good work environment. Everyone at work is connected and not so irrational. I love this app and I recommend it to all of you whose workplace invites the workapp idea.

Unbelievable piece of software

Dean Malkani

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Unbelievable piece of software that I've been looking for as a manager for years. The UI is glorious across browser and mobile app.

Great for employees


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I’m an employee for a concession stand with varying hours and locations and it works really well to show me both the different locations and the hours for each. Would 100% recommend

Modern Scheduling App

Kaley Lariviere

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Really modern way to have a schedule, makes communicating with coworkers easier!

Easy, convenient

Life nurse

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I have my schedule with me at all time. Able to communicate with my coworkers and swap shifts. Get immediate notification of available shift.

Security and Scalability

API first and best-in-class data security

Regular security audits, 24/7 365 monitoring, and 99.99%+ uptime mean you never have to worry about your data. A robust API for custom integrations to connect your tech stack.

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