Learn how to schedule & communicate with employees from your phone or PC.

Start scheduling employees →

All Plans Include All Features

No credit card required. Try any plan free for 30 days.

See pricing for local text message support

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  • $1.00*

    per employee
    per month
    View Plans →

    • Starter

      $15/mo

      $14.17/mo

      $170 paid annually

      12 employees

      Basic

      $25/mo

      $20.83/mo

      $250 paid annually

      20 employees

      Standard

      $35/mo

      $29.17/mo

      $350 paid annually

      30 employees

    • Premium

      $55/mo

      $50/mo

      $600 paid annually

      50 employees

      Ultra

      $75/mo

      $66.67/mo

      $800 paid annually

      70 employees

      Plus

      $99/mo

      $83.33/mo

      $1000 paid annually

      100 employees

If you are a multi-unit operations manager or have more than 100 employees please contact us.

*As low as $1.00 per employee per month with qualifying plan.

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Terms of Service, Privacy Policy and Refund policies.

  • “I've been searching the internet for years for a good scheduling program... I've found nothing even close to what you have.”

    Mike Koelzer
    Owner - Kay Pharmacy
    Grand Rapids, MI

    “When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

    Jay Miller
    DMD/Owner - Comfort Dental
    Colorado Springs, CO

  • “This is an awesome program and app! The biggest thing I like is when someone has a sudden need for time off. Before, that caused big problems with scheduling.
    Now it is a snap.”

    Alan Nelson
    Owner - The Cellular Connection
    St. Johns, MI

    “We used to post the schedules in the break room and the employees were constantly calling me to find out when they were supposed to work. I probably save six hours per week using When I Work.”

    Chris Hindel
    Store Manager - Ace Hardware
    Goodyear, AZ

  • “Thanks for being so responsive to my scheduler's requests. Your app has made scheduling in my department so much easier!”

    Andy Duckworth
    Director - Tacoma Community College
    Tacoma, WA

    “[When I Work] is so easy to use I don't have to spend a ton of time trying to figure it out.”

    Tom Nacey
    Owner - Dunn Bros Coffee Oakdale
    St. Paul, MN

  • “Overall, very happy with the [When I Work] experience and thought your team's support was second to none.”

    Ben Herbert
    Manager - MUSC Ambulatory
    Charleston, SC

    “When I Work is one of the best things I've implemented at my store! It's made my job easier in many ways, the web app and especially the mobile apps are fantastic. All my employees love the system.”

    Ryan Mulder
    Owner/Manager - Chow Hound Pets
    Grand Rapids, MI

Have questions? We’ve got answers.

How does the 30 day free trial work?

No payment information is required to try When I Work. After 30 days, if you like When I Work and want to keep using it, we'll require a credit card to continue. With payment, all of your data will still be there and anyone you've invited will still have access.

Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you'll be billed for the current month, but you won't be billed again. Change your plan anytime.

Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on your profile picture, choose "Account & Billing" and you'll see your options.

What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

What web browsers work best?

Chrome, Firefox, Safari, and Internet Explorer 9+. Use Chrome Frame for Internet Explorer 8 and below.

Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

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